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Q26000592 HVAC Semi CLEANING

General Information
Solicitation Number
Q26000592
Status
Closed
Department
Health
Division
Hawaii State Hospital
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
09/24/2025
Offer Due Date & Time
10/10/2025 02:00 PM
Description
The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in seeking a contract for the Semi-Annual cleaning of HVAC system.
Contact Person
Adams, Troy
Email
troy.adams@doh.hawaii.gov
Phone
808-236-8296
General Comments
The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in seeking a contract for the Semi-Annual cleaning of HVAC system. Contractor must attend mandatory pre-conference on October 2, 2025, at 10:00am HST. A pre-conference site visit of the area to evaluate the scope of work. Only contractors who attend mandatory the pre-conference, upload completed offer form, supporting documents, and are compliant with Hawaii Compliance Express (HCE) are eligible for award.
Procurement Officer
Troy Adams
Attachments
HVAC SemiCleaningHIePRO FY26.docx
Form W9 vendor.pdf
Qualification Form.pdf
Offer Form OF 1.docx
Insurance Requirements.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

Q26000592 HVAC Semi CLEANING

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
SEMI-ANNUAL HVAC CLEANING
2
MONTH
561790, 561720, 238220, 561790, 332813, 238220, 238220 

Code Table
Commodity Code Description
561790 Duct cleaning services
561720 Disinfecting services
238220 Air-conditioning system (except window) installation
561790 Ventilation duct cleaning services
332813 Cleaning and descaling metals and metal products for the trade
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
2
Unit of Measure
MONTH
Title
SEMI-ANNUAL HVAC CLEANING
Description
Cleaning of all AHU internal surfaces, evaporator coils, blowers, and blower housing using Certified Air System Cleaning Specialist, using Cal-Brite Cleaner.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

Q26000592 HVAC Semi CLEANING

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.