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B26000469 Upgrade and Migration of Oracle Database and Oracle Forms

General Information
Solicitation Number
B26000469version:    02
Status
Closed
Department
Corrections and Rehabilitation
Division
Administrative Services Office
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
09/08/2025
Amendment Date & Time
09/19/2025 04:30 PM
Amendment Reason
Attachment A is uploaded as an Attachment that contains the Department's responses to vendor questions submitted by the department's deadline of 9/11/2025.
Offer Due Date & Time
09/29/2025 02:30 PM
Description
Upgrade and Migration of Oracle Database and Oracle Forms to Windows Server 2025 Standard for the Department of Corrections and Rehabilitation (DCR)
State of Hawaii. At this time, the Department requests on-island Oahu vendors due to the need for the awarded vendor to be able to come on-site to 1177 Keoni Ana Street, Honolulu, Hawaii 96813, but the work itself may be performed remotely.


Contact Person
Yamamoto, Marc
Email
dcr.bids@hawaii.gov
Phone
808-587-3464
General Comments
At this time, the Department requests on-island Oahu vendors due to the need for the awarded vendor to be able to come on-site to 1177 Keoni Ana Street, Honolulu, Hawaii 96813, but the work itself may be performed remotely.
Procurement Officer
Marc Yamamoto
Attachments
Mandatory Offer Forms and Specifications.pdf
Attachment A Department Answers to Vendor Questions.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B26000469 Upgrade and Migration of Oracle Database and Oracle Forms

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Upgrade and Migration of Oracle Database and Oracle Forms
1
JOB
518210, 541512, 541512, 541512, 334111, 518210, 541519, 513210, 541511, 541511 

Code Table
Commodity Code Description
518210 Application hosting (excluding software publishing)
541512 Systems integration design services, computer
541512 Computer hardware consulting services or consultants
541512 Computer software consulting services or consultants
334111 Computer servers manufacturing
518210 Computer data storage services
541519 Software installation services, computer
513210 Applications software, computer, packaged
541511 Software programming services, custom computer
541511 Applications software programming services, custom computer
General
Quantity
1
Unit of Measure
JOB
Title
Upgrade and Migration of Oracle Database and Oracle Forms
Description
ORACLE DATABASE AND FORMS UPGRADE AND MIGRATION TO WINDOWS SERVER 2025 STANDARD.

Line Item bid amount MUST MATCH the Offer Form Page OF-2 "Total Sum Bid" amount.

Mandatory items must be attached and upload to HIePRO Offer:
1. Offer Form Pages OF-1 through OF-4
2. OF-3, Item D. Minimum Qualifications Evidence/Supporting Documentation
3. OF-4, Item E.2. Proposed Schedule Information
4. Proof of Insurance Coverages
5. Compliant Hawaii Compliance Express Certificate
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B26000469 Upgrade and Migration of Oracle Database and Oracle Forms

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • Additional Mandatory Attachments to Bidder's Offer:: Mandatory items must be attached and upload to HIePRO Offer: 1. Offer Form Pages OF-1 through OF-4 2. OF-3, Item D. Minimum Qualifications Evidence/Supporting Documentation 3. OF-4, Item E.2. Proposed Schedule Information 4. Proof of Insurance Coverages 5. Compliant Hawaii Compliance Express Certificate Line Item bid amount MUST MATCH the Offer Form Page OF-2 "Total Sum Bid" amount.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.