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Q26000357 Purchase 3 Oracle X3-2 Servers Post-Warranty Annual Maintenance

General Information
Solicitation Number
Q26000357
Status
Cancelled
Canceled Reason
Program requested to cancel  the HIePRO solicitation because Judiciary no longer has Oracle X3-2 servers to maintain. Services are no longer required.
Department
Judiciary
Division
ITSD
Canceled Date
09/18/2025 03:10 PM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
08/22/2025
Offer Due Date & Time
09/05/2025 12:00 PM
Description
The IT & Systems Department, Hawaii State Judiciary, is soliciting quotes for the purchase of three (3) post-warranty annual maintenance for three Oracle X3-2 servers for the period of 9/24/2025 – 9/23/2026
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
Vendor shall provide quote for three (3) post-warranty annual maintenance for three Oracle X3-2 servers that covers the items below:

1) Oracle Sun Server X3-2: model family (3)
2) Intel(R) Xeon(R) E5-2690 8-core 2.9 GHz processor (for factory installation) (6)
3) Four 2.5-inch drive slots and 1 DVD-RW disk cage (3)
4) Heatsink (for factory installation) (6)
5) One 16 GB DDR3-1600 DIMM (for factory installation) (36)
6) One 300 GB 10000 rpm 2.5-inch SAS-2 HDD with bracket (for factory installation) (6)
7) PCIe filler panel (for factory installation) (6)
8) Power cord: North America and Asia, 2.5 meters, 5-15P plug, C13 connector, 15 A (for factory installation) (6)
9) Sun Quad Port GbE PCIe 2.0 Low Profile Adapter, UTP (for factory installation) (3)
10) Sun Server X3-2: 1 RU base chassis with motherboard, 2 PSUs, slide rail kit, and cable management arm (3)
11) Sun Storage 6 Gb SAS PCIe HBA, Internal: 8 port (for factory installation) (3)
12) Oracle authorized parts only

BIDDERS SHALL SUBMIT EXHIBIT A REQUEST FOR QUOTE ORACLE X3 2 SERVERS
Procurement Officer
Ni Y. Ho
Attachments
EXHIBIT A REQUEST FOR QUOTE FORM ORACLE X3 2 SERVERS.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
JUDICIARY DISCRIMINATION HARASSMENT FREE WORK PLACE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace CLEAN.pdf
STANDARDS OF CONDUCTION DECLARATION-103D Standards of Conduct Declaration.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

Q26000357 Purchase 3 Oracle X3-2 Servers Post-Warranty Annual Maintenance

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
3 Post-Warranty Annual Maintenance for 3 Oracle X3-2 Servers
3
EACH
518210, 518210, 518210, 334111, 518210, 518210, 541199 

Code Table
Commodity Code Description
518210 Automated data processing services
518210 Cloud computing services (except software publishing and computer systems design)
518210 Cloud storage services
334111 Computer servers manufacturing
518210 Computer data storage services
518210 Computing infrastructure provision
541199 Process server services
General
Quantity
3
Unit of Measure
EACH
Title
3 Post-Warranty Annual Maintenance for 3 Oracle X3-2 Servers
Description
Three Post-Warranty Annual Maintenance for Three Oracle X3-2 Servers
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

Q26000357 Purchase 3 Oracle X3-2 Servers Post-Warranty Annual Maintenance

Instructions
  • HAWAII COMPLIANCE: State of Hawaii requires a vendor to be compliant with registration and other requirements with the Hawaii Compliance Express (HCE). Before a purchase can be awarded to a vendor, the vendor is required to be HCE compliant. For more information on how to register and be HCE compliant, please visit the HCE website at: https://vendors.ehawaii.gov/hce/splash/welcome.html
  • EXHIBIT A - REQUEST FOR QUOTE FORM : BIDDER SHALL SUBMIT EXHIBIT A - REQUEST FOR QUOTE FORM
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.