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B26000342 Audit Services of Pharmacy Billings

General Information
Solicitation Number
B26000342
Status
Cancelled
Canceled Reason
Revision to scope of services and unit price is required. A new solicitation will be issued.
Department
Health
Division
Adult Mental Health Division
Canceled Date
09/29/2025 08:57 AM
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
08/20/2025
Offer Due Date & Time
09/10/2025 02:00 PM
Description
Auditing services for pharmacy billings for medication services and drugs for patients of the Hawaii State Hospital (“HSH”) from April 1, 2018, to the present and well as auditing future monthly invoices during the contract period.
Contact Person
UCH, UTEY
Email
utey.uch@doh.hawaii.gov
Phone
808-236-8257
General Comments
Procurement Officer
Utey Uch
Attachments
Invitation for Bids-IFB Pharmacy Billing Audit.pdf
Attachment 1-Offer Form OF 1.pdf
Attachment 2-Offeror Qualification Form.pdf
Attachment 3-Wage Certificate.pdf
Attachment 4-W9.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: UCH, UTEY.

B26000342 Audit Services of Pharmacy Billings

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Auditing services of pharmacy billings for medication services
700
HOUR
541219, 524292, 541219 

Code Table
Commodity Code Description
541219 Accounting services (except CPAs)
524292 Pharmacy Benefit Management (PBM) services
541219 Medical coding services combined with accounting services (except CPA services)
General
Quantity
700
Unit of Measure
HOUR
Title
Auditing services of pharmacy billings for medication services
Description
Auditing services of monthly invoices for medication services and drugs for the period from April 1, 2018, to present and auditing for future monthly invoices.
Attachments

Print

2
Estimated one year subscription fee for drug price database
1
EACH
541219, 524292, 541219 

Code Table
Commodity Code Description
541219 Accounting services (except CPAs)
524292 Pharmacy Benefit Management (PBM) services
541219 Medical coding services combined with accounting services (except CPA services)
General
Quantity
1
Unit of Measure
EACH
Title
Estimated one year subscription fee for drug price database
Description
Estimated one (1) subscription fee for drug price database
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: UCH, UTEY.

B26000342 Audit Services of Pharmacy Billings

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.