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B26000341 DELL POWEREDGE SERVERS OR EQUIVALENT FOR HAWAII ERS.

General Information
Solicitation Number
B26000341version:    01
Status
Cancelled
Canceled Reason
Solicitation cancelled at Larry Wolfe's and Gail Strohl request
Department
Budget & Finance
Division
Employees Retirement System
Canceled Date
09/08/2025 02:29 PM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
08/25/2025
Amendment Date & Time
08/26/2025 10:00 AM
Amendment Reason
Inserted sample contract & Word spec.
Offer Due Date & Time
09/04/2025 02:00 PM
Description
EMPLOYEES RETIREMENT SYSTEM IS SOURCING TO ACQUIRE DELL SERVERS OR EQUIVALENT WITH ACCOMPANYING 5 YEAR ONSITE WARRANTY SERVICES, INCLUDING NEXT BUSINESS DAY WARRANTY RESPONSE FOR SUPPORT.
PROCUREMENT INCLUDES ACQUISITION OF:
1. Quantity (2) Dell PowerEdge R660xs or equivalent
2. Quantity (3) Dell PowerEdge AX-760, or equivalent
3. Warranty for all Servers, ProSupport or equivalent, 24x7 Technical Services and support for (5) Years & includes Next Biz Day On-Site Service after service call is placed,, (5) Year onsite service.
Contact Person
MELENDREZ, PMO, STEVEN J.
Email
steven.melendrez@hawaii.gov
Phone
808-693-6301
General Comments
EMPLOYEES RETIREMENT SYSTEM IS SOURCING TO ACQUIRE DELL SERVERS OR EQUIVALENT WITH ACCOMPANYING 5 YEAR ONSITE WARRANTY SERVICES, INCLUDING NEXT BUSINESS DAY WARRANTY RESPONSE FOR SUPPORT.
PROCUREMENT INCLUDES ACQUISITION OF:
1. Quantity (2) Dell PowerEdge R660xs or equivalent
2. Quantity (3) Dell PowerEdge AX-760, or equivalent
3. Warranty for all Servers, ProSupport or equivalent, 24x7 Technical Services and support for (5) Years & includes Next Biz Day On-Site Service after service call is placed,, (5) Year onsite service.
Procurement Officer
Thomas Williams, Executive Director & HOPA
Attachments
ERS Confidentiality Agreement IS Vendors Final 01 22 2016.pdf
IFB 26000341 SPECIFICATIONS DELL OR EQUIV SERVERS_sjm.docx
Sample ERS Contract.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, PMO, STEVEN J..

B26000341 DELL POWEREDGE SERVERS OR EQUIVALENT FOR HAWAII ERS.

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
DELL POWEREDGE SERVERS OR EQUIVALENT
5
EACH
334111 

Code Table
Commodity Code Description
334111 Computer servers manufacturing
General
Quantity
5
Unit of Measure
EACH
Title
DELL POWEREDGE SERVERS OR EQUIVALENT
Description
COMPUTER SERVERS
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, PMO, STEVEN J..

B26000341 DELL POWEREDGE SERVERS OR EQUIVALENT FOR HAWAII ERS.

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.