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Q26000242 Grounds Maintenance Equipment Lease to Own Program

General Information
Solicitation Number
Q26000242version:    03
Status
Cancelled
Canceled Reason
We will be resoliciting for an outright purchase instead of a lease to own.
Department
Accounting and General Services
Division
Central Services
Canceled Date
09/08/2025 10:42 AM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
08/11/2025
Amendment Date & Time
08/25/2025 03:00 PM
Amendment Reason
Change "Show to Hawaii Vendors Only" from Yes to No.
Offer Due Date & Time
08/29/2025 02:00 PM
Description
Through a four (4) year equipment lease program for Professional Grade Maintenance Equipment, Central Services desires to increase the uptime of essential buildings and grounds maintenance equipment.
Contact Person
Matsuura, Charmaine
Email
charmaine.n.matsuura@hawaii.gov
Phone
808-831-7948
General Comments
Procurement Officer
James Kurata
Attachments
Specifications and Scope of Work.pdf
Technical Specifictions.pdf
Request for Substitution.pdf
Technical Specifictions revised.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsuura, Charmaine.

Q26000242 Grounds Maintenance Equipment Lease to Own Program

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Riding Lawn Mower
1
EACH
811411, 333112, 522220, 333112, 522220, 532490, 423820, 522220, 444230 

Code Table
Commodity Code Description
811411 Lawnmower repair and maintenance shops without retailing new lawnmowers
333112 Grass mowing equipment, powered lawn and garden, manufacturing
522220 Equipment finance leasing
333112 Lawnmowers (except agricultural-type), powered, manufacturing
522220 Leasing in combination with sales financing
532490 Lawnmower rental or leasing
423820 Lawnmowers merchant wholesalers
522220 Machinery finance leasing
444230 Lawn power equipment stores
General
Quantity
1
Unit of Measure
EACH
Title
Riding Lawn Mower
Description
Torro Groundsmaster 3200 or Approved Substitute. See Technical Specifications.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsuura, Charmaine.

Q26000242 Grounds Maintenance Equipment Lease to Own Program

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.