B26000154 REPRODUCTION OF PLANS & SPECIFICATIONS AND RELATED SERVICES
General Information
Solicitation Number
B26000154version:
01
Status
Closed
Department
Accounting and General Services
Division
Public Works
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/28/2025
Amendment Date & Time
07/28/2025 12:00 PM
Amendment Reason
The box for Maui had been checked in error. The services must be done for delivery on the island of Oahu by a vendor with an Oahu office.
Offer Due Date & Time
08/11/2025 02:00 PM
Description
For the Department of Accounting & General Services, Public Works Division
Contact Person
Yee, Jolie
Email
jolie.a.yee@hawaii.gov Phone
808-586-0512
General Comments
See Requirements and Specifications for further details including the address(s) to be used for physical delivery.
Procurement Officer
Gordon S. Wood
Attachments
REQUIREMENTS AND SPECIFICATIONS 2025.pdf Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Yee, Jolie.
B26000154 REPRODUCTION OF PLANS & SPECIFICATIONS AND RELATED SERVICES
Line Items
Code Table
General
Quantity
1
Unit of Measure
YEAR
Title
DOCUMENT REPRODUCTION SERVICES
Description
Furnishing of services for the reproduction of documents (to include plans, specifications, addenda, bid clarifications, etc.) including the production of electronic bid documents, scanning, and uploading to a secured File Transfer Protocol site for retrieval, reproduction and binding of hard copy documents, delivery, production of CDs and prints from working prints, and other miscellaneous related work in accordance with the solicitation documents.
Attachments
Print
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Yee, Jolie.
B26000154 REPRODUCTION OF PLANS & SPECIFICATIONS AND RELATED SERVICES
Instructions
HAWAII GENERAL EXCISE TAX (GET) : Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui. ADDITIONAL FEES AND CHARGES : Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.Questions : See page 6 of the Special Instructions to Offerors for alternative means of submittal.RESPONSE TO THIS SOLICITATION : Only responses submitted through HIePRO shall be considered for award.QUESTIONS ABOUT THIS SOLICITATION : Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.TRANSACTION FEES : The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER : Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.COMPLIANCE AND DOCUMENTATION : Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency. VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
