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P26000144 MAHI ʻAI MICRO FUND ADMINISTRATOR

General Information
Solicitation Number
P26000144version:    04
Status
Closed
Department
Office of Hawaiian Affairs
Division
Office of Hawaiian Affairs
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
07/24/2025
Amendment Date & Time
09/03/2025 09:00 AM
Amendment Reason
Amending to revise the submission deadline.
Offer Due Date & Time
09/03/2025 12:00 PM
Description
The OHA seeks to competitively procure and engage a qualified firm to establish a service partnership with a Native Community Development Financial Institution (hereinafter CDFI) doing business in the State of Hawaiʻi to administer the Mahi ʻai Micro Fund — a microgrant program that provides financial assistance to Native Hawaiian farmers to help offset the cost of property taxes and water utility bills.
Contact Person
Roney, Alison
Email
alisonr@oha.org
Phone
808-594-1913
General Comments
Procurement Officer
Chris Stanley
Attachments
RFP No. SI 2025 011 MAHI ʻAI MICRO FUND ADMINISTRATOR.pdf
Attachment 1 PROPOSAL SUBMITTAL CHECKLIST.pdf
Attachment 2 SAMPLE COVER LETTER.pdf
Attachment 3 ACKNOWLEDGEMENT OF ADDENDA.pdf
Attachment 4 WAGE CERTIFICATE.pdf
Attachment 5 OFFER FORM OF 1 AND OF 2.pdf
Attachment 6 General Terms and Conditions.pdf
Attachment 7 2025 and 2026 Hawaii State Government Observed Holidays.pdf
Addendum No. 1 - Timetable Revisions.pdf
Addendum No. 2 - Amendment to Section 3 – Proposal Format and Instructions.pdf
Addendum No. 3 - Timetable Revisions.pdf
Addendum No. 4 - Timetable Revisions.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Roney, Alison.

P26000144 MAHI ʻAI MICRO FUND ADMINISTRATOR

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
MAHI ʻAI MICRO FUND ADMINISTRATOR
1
JOB
813211, 522110, 813211, 522110, 813211, 522110, 813211, 813211, 541611, 926110, 521110, 926110, 926110, 521110, 521110, 522110, 926110 

Code Table
Commodity Code Description
813211 Charitable trusts, awarding grants
522110 Commercial banks
813211 Corporate foundations, awarding grants
522110 National commercial banks
813211 Community foundations
522110 State commercial banks
813211 Grantmaking foundations
813211 Philanthropic trusts, awarding grants
541611 Financial management consulting (except investment advice) services
926110 Councils of Economic Advisers
521110 Banking, central
926110 Economic development agencies, government
926110 Development assistance program administration
521110 Central bank, monetary authorities
521110 Monetary authorities, central bank
522110 Banks, commercial
926110 Small business development agencies
General
Quantity
1
Unit of Measure
JOB
Title
MAHI ʻAI MICRO FUND ADMINISTRATOR
Description
The OHA has allocated a maximum of ONE HUNDRED FORTY THOUSAND AND NO/100 DOLLARS ($140,000.00) for this program. In their proposals, Offerors must specify the amount of funding that will be distributed to farmers in the form of a micro-fund and include administrative costs, if any, necessary to facilitate the program. The proposal shall not exceed ONE HUNDRED FORTY THOUSAND AND NO/100 DOLLARS ($140,000.00) in total. Positioned as a micro-fund program, any financial assistance shall not exceed FIVE THOUSAND AND NO/100 DOLLARS ($5,000.00) per funding recipient. (SEE RFP No. 2025-011)
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Roney, Alison.

P26000144 MAHI ʻAI MICRO FUND ADMINISTRATOR

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.