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B26000143 Comprehensive Set of Commercial Fitness Equipment for HIDOE

General Information
Solicitation Number
B26000143version:    01
Status
Cancelled
Canceled Reason
The solicitation is hereby cancelled in whole pursuant to Hawaii Administrative Rules (HAR) §3-122-96(a) (1) (B), Hawaii State Department of Education no longer can reasonably expect to fund the procurement. This notification shall serve as the notice of cancellation.
Department
Education
Division
Office of Fiscal Services Procurement and Contracts Branch
Canceled Date
08/26/2025 11:08 AM
Islands (where the work/delivery is to be performed)
Maui
Category
Goods and Services
Release Date
07/24/2025
Amendment Date & Time
08/26/2025 11:00 AM
Amendment Reason
The solicitation is hereby cancelled in whole pursuant to Hawaii Administrative Rules (HAR) §3-122-96(a) (1) (B), Hawaii State Department of Education no longer can reasonably expect to fund the procurement. This notification shall serve as the notice of cancellation.
Offer Due Date & Time
09/02/2025 04:30 PM
Description
Providing and Delivering Comprehensive Set of Commercial Fitness Equipment for the Hawaii State Department of Education at Kulanihakoi High School
Contact Person
Tamashiro, Kanako
Email
kanako.tamashiro@k12.hi.us
Phone
808-675-0130
General Comments
August 7, 2025, at or before 2:00 p.m. (HST): Interested parties must email a copy of request(s) for pre-qualification of acceptable products and specifications literature to the Hawaii State Department of Education, Procurement and Contracts Branch, via email to DOE-Procurement@k12.hi.us.
(Refer to Special Conditions No.17 Pre-Approved Acceptable Products, Page SC-4)
Procurement Officer
Lois Mow
Attachments
IFB D25 006 Legal Notice.pdf
IFB D25 006 Solicitation.pdf
IFB D25 006 Additional Offer Pages.pdf
IFB D25 006 Addundum A.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tamashiro, Kanako.

B26000143 Comprehensive Set of Commercial Fitness Equipment for HIDOE

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IFB D25-006 Offer Page
1
LOT
423910, 423910, 423910, 339920, 339920, 339920, 339920, 423910, 423910, 339920 

Code Table
Commodity Code Description
423910 Gymnasium equipment merchant wholesalers
423910 Sporting goods and supplies merchant wholesalers
423910 Sports equipment and supplies merchant wholesalers
339920 Athletic goods (except ammunition, clothing, footwear, small arms) manufacturing
339920 Dumbbells manufacturing
339920 Exercise machines manufacturing
339920 Fitness equipment manufacturing
423910 Fitness equipment and supplies merchant wholesalers
423910 Athletic goods (except apparel, footwear, nonspecialty) merchant wholesalers
339920 Gymnasium and playground equipment, manufacturing
General
Quantity
1
Unit of Measure
LOT
Title
IFB D25-006 Offer Page
Description
See attached
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tamashiro, Kanako.

B26000143 Comprehensive Set of Commercial Fitness Equipment for HIDOE

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ORIGINAL PROPOSAL IDENTIFICATION AND INFORMATION FORM: A hard copy of the PROPOSAL IDENTIFICATION AND INFORMATION FORM AS STATED IN THE SOLICITATION must be received by the Hawaii Department of Education, Procurement and Contracts Branch, 94-275 Mokuola Street, Room 200, Waipahu, Hawaii 96797 within five (5) working days after the proposal due date. FAILURE TO SUBMIT BOTH: ELECTRONIC ATTACHMENT WITH ONLINE OFFER; AND HARD COPY OF ORIGINAL PROPOSAL IDENTIFICATION AND INFORMATION FORM AS STATED IN THE SOLICITATION WITHIN FIVE (5) WORKING DAYS AFTER PROPOSAL DUE DATE MAY BE CAUSE FOR REJECTION OF THE OFFER. Failure to upload the completed offer AND to submit a hard copy of the original Proposal Identification and Information Form and any other applicable documents as stated in the solicitation by the deadline may be CAUSE for REJECTION OF THE OFFER.
  • ORIGINAL OFFER PAGES: Hard copies of ALL ORIGINAL OFFER PAGES AND ANY OTHER APPLICABLE DOCUMENTS AS STATED IN THE SOLICITATION must be received by the Hawaii Department of Education, Procurement and Contracts Branch, 94-275 Mokuola Street, Room 200, Waipahu, Hawaii 96797 within five working days after bid closing date. FAILURE TO SUBMIT BOTH: ELECTRONIC ATTACHMENTS WITH ONLINE BID RESPONSE; AND HARD COPIES OF ALL ORIGINAL OFFER PAGES AND ANY OTHER APPLICABLE DOCUMENTS AS STATED IN THE SOLICITATION WITHIN FIVE WORKING DAYS AFTER BID CLOSING DATE MAY BE CAUSE FOR REJECTION OF THE BID. Failure to upload the completed forms AND submit hard copies of all original offer pages and any other applicable documents as stated in the solicitation by the deadline may be CAUSE for REJECTION OF THE BID.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • ADDITIONAL INSTRUCTIONS/PROVISIONS: Additional instructions/provisions are attached which apply to this Solicitation.
  • RFP ATTACHMENTS: This solicitation contains attachments that Offerors must download (open, save, or print document(s) on their own computer system), enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed forms to the HIePRO online response.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • BID ATTACHMENTS: This solicitation contains attachments that bidders must download (open, save, or print document(s) on their own computer system), enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed forms to the HIePRO online response.