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B26000137 Inmate Transport - Medical

General Information
Solicitation Number
B26000137
Status
Closed
Department
Corrections and Rehabilitation
Division
Administration
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
08/01/2025
Offer Due Date & Time
08/15/2025 04:00 PM
Description
Provide round-trip transportation services for inmates housed in all Oahu Correctional Institutions to and from medical appointments for a period of twelve (12) months. Transportation will be scheduled on an as-needed, appointment-only basis by the medical staff of the Oahu Correctional Institutions. The contract includes the option to extend for up to two (2) additional twelve (12) month periods, subject to the availability of funds.

*Must be able to provide gurney and manpower for inmates 400lbs and over.
Contact Person
Mau, Kawehi
Email
kawehionapua.r.mau@hawaii.gov
Phone
808-587-1252
General Comments
Provide round-trip transportation services for inmates housed in all Oahu Correctional Institutions to and from medical appointments for a period of twelve (12) months. Transportation will be scheduled on an as-needed, appointment-only basis by the medical staff of the Oahu Correctional Institutions. The contract includes the option to extend for up to two (2) additional twelve (12) month periods, subject to the availability of funds.

*Must be able to provide gurney and manpower for inmates 400lbs and over.

Attached are the Scope of Services and Offer Forms, which must be included with your HIePRO bid submission. Please complete and submit Forms OF-1 and OF-2. For attendants assigned to Correctional Institutions, security clearance documentation is also required. Please refer to the attached memo and Form PSD 8320 for specific details.
Procurement Officer
Kawehi Mau
Attachments
OF 1.docx
OF 2.docx
VENDOR GROUP BACKGROUD CHECK APPLICATION FILLABLE.pdf
SPECS FOR Inmate Transports to Medical Appointments.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mau, Kawehi.

B26000137 Inmate Transport - Medical

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Transport inmate to medical appointments .
1
YEAR
485991, 485991, 485991, 485991, 621910, 485991 

Code Table
Commodity Code Description
485991 Disabled or elderly passenger transportation services
485991 Nonemergency medical transportation services (except ambulance services)
485991 Paratransit transportation services
485991 Senior citizens transportation services
621910 Emergency medical transportation services, air or ground
485991 Special needs passenger transportation services
General
Quantity
1
Unit of Measure
YEAR
Title
Transport inmate to medical appointments .
Description
Provide round-trip transportation services for inmates housed in all Oahu Correctional Institutions to and from medical appointments for a period of twelve (12) months. Transportation will be scheduled on an as-needed, appointment-only basis by the medical staff of the Oahu Correctional Institutions. The contract includes the option to extend for up to two (2) additional twelve (12) month periods, subject to the availability of funds.

*Must be able to provide gurney and manpower for inmates 400lbs and over.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mau, Kawehi.

B26000137 Inmate Transport - Medical

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.