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P26000093 To Provide Clean and Sober Housing

General Information
Solicitation Number
P26000093version:    01
Status
Awarded
Department
Judiciary
Division
First Circuit
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/18/2025
Amendment Date & Time
08/19/2025 02:30 PM
Amendment Reason
ADDENDUM NO. 1 – PROVIDE COSSAP HAWAII CLEAN AND SOBER HOUSING DATA COLLECTION FORMS REFERENCED IN SECTION 3.4, SUBSECTION 3 AND RFP CLOSING DATE & TIME EXTENDED TO AUGUST 27, 2025, 12:00 PM HAWAII STANDARD TIME (HST). REFER TO ATTACHED RFP J26135 ADDENDUM NO. 1 FOR FURTHER DETAILS.
Offer Due Date & Time
08/27/2025 12:00 PM
Description
The State of Hawaii Judiciary (Judiciary) is requesting competitive sealed proposals from interested parties who possess experience in providing clean and sober housing. The Contractor shall furnish a clean and sober bed space/s to persons who are referred by the Adult Client Services Branch (ACSB). Services shall be provided on the Island of Oahu.

The Judiciary will contract with a contractor capable of furnishing clean and sober housing for male and/or female ACSB clients. Period of availability: The Judiciary anticipates awarding contracts with an initial term of twelve months starting October 1, 2025 to September 30, 2026, with the possibility of an extension of up to one (1) additional 12-month period. All State funds are contingent on appropriation, and all Federal funds are contingent on the awarding of grant funds. Any extension of the grant period would need to be approved by the grantor.

This Request for Proposal (RFP) details the requirements of the Judiciary, including the General Conditions, and Special Provisions that must be adhered to by Offerors. The instructions for submitting a proposal are intended to assist qualified Contractors interested in preparing proposals to conduct the work described in the RFP.
Contact Person
Abad, Minda
Email
luzviminda.b.abad@courts.hawaii.gov
Phone
808-538-5805 x.1720
General Comments
The Judiciary has established the Hawaii State eProcurement (HlePRO) System to promote an open and transparent system for vendors to compete for state contracts electronically. Offerors interested in responding to this solicitation must be registered on HlePRO. Registration information is available at the State Procurement Office (SPO) website: https://hiepro.ehawaii.gov/welcome.html, select HlePRO Vendor Registration and then Vendor Registration Guide.

The Judiciary will use HlePRO to issue the RFP, receive Offers, and issue Addenda to the RFP. Addenda and the other information and materials shall be provided by the Judiciary through HlePRO, including additions or changes with respect to the dates in Schedule and Significant Dates. The Judiciary is not responsible for any delay or failure of any Offeror to receive any materials updated through the RFP Process on a timely basis.

As part of this procurement process, Offerors are informed that awards made for this solicitation, if any, shall be done through the HlePRO and shall, therefore, be subject to a mandatory .75% (.0075) transaction fee, not to exceed $5,000 for the total contract term.

HlePRO Special Instructions. Offeror shall review all special instructions located in HlePRO. Offerors are responsible for ensuring that all necessary files are attached to their offer prior to the proposal deadline.

Offerors are advised that they should not wait until the last minute to submit their proposal on HlePRO. Offerors should allow ample time to review their submitted proposal, including attachments, prior to the proposal deadline.

REFER TO ATTACHED RFP J26027 CLEAN AND SOBER HOUSING SPECIFICATIONS FOR FURTHER DETAILS.
Procurement Officer
Brian W. Lee
Attachments
RFP J26135 CLEAN AND SOBER HOUSING SPECIFICATIONS.pdf
103D JUDICIARY GENERAL CONDITIONS revised OCTOBER 2023.pdf
PROCEDURAL REQUIREMENTS 052003.pdf
HAWAII JUDICIARY POLICY DISCRIMINATION HARASSMENT FREE WORKPLACE.pdf
103D STANDARDS OF CONDUCT DECLARATION.pdf
RFP J26135 ADDENDUM NO. 1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

P26000093 To Provide Clean and Sober Housing

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Men's Emergency Clean and Sober Housing
1
JOB
623220, 623220, 623220, 623220, 624221 

Code Table
Commodity Code Description
623220 Substance abuse (i.e., alcoholism, drug addiction) halfway houses
623220 Alcoholism rehabilitation facilities (except licensed hospitals), residential
623220 Drug addiction rehabilitation facilities (except licensed hospitals), residential
623220 Halfway houses, substance abuse (e.g., alcoholism, drug addiction)
624221 Emergency shelters (except for victims of domestic or international disasters or conflicts)
General
Quantity
1
Unit of Measure
JOB
Title
Men's Emergency Clean and Sober Housing
Description
Housing has been budgeted through the Comprehensive Opioid, Stimulant, and Substance Abuse Site-Based Program (COSSAP) grant and will be provided to an estimated thirty (30) high risk and/or high need male clients per year who are currently homeless or will be homeless upon release from jail. The request is for deposit and monthly rent per client.
It is preferred that the contractor operate multiple clean and sober houses to accommodate the 30 male clients per year. Contractors may submit proposals for either men’s and/or women’s housing.
Attachments

Print

2
Women's Emergency Clean and Sober Housing
1
JOB
623220, 623220, 623220, 623220, 624221 

Code Table
Commodity Code Description
623220 Substance abuse (i.e., alcoholism, drug addiction) halfway houses
623220 Alcoholism rehabilitation facilities (except licensed hospitals), residential
623220 Drug addiction rehabilitation facilities (except licensed hospitals), residential
623220 Halfway houses, substance abuse (e.g., alcoholism, drug addiction)
624221 Emergency shelters (except for victims of domestic or international disasters or conflicts)
General
Quantity
1
Unit of Measure
JOB
Title
Women's Emergency Clean and Sober Housing
Description
Housing has been budgeted through the Comprehensive Opioid, Stimulant, and Substance Abuse Site-Based Program (COSSAP) grant and will be provided to an estimate twenty (20) high risk and/or high need female clients per year who are currently homeless or will be homeless upon release from jail. The request is for deposit and monthly rent per client.
It is preferred that the contractor operate multiple clean and sober houses to accommodate the 20 female clients per year. Contractors may submit proposals for either men’s and/or women’s housing.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

P26000093 To Provide Clean and Sober Housing

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • Section 5 - Proposal Form Requirement: When submitting Offer be sure to attach all seven (7) pages of the completed Section 5 - Proposal Form).
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.