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Q26000090 Seeking one (1) Account Clerk III to provide staff support

General Information
Solicitation Number
Q26000090version:    01
Status
Closed
Department
Accounting and General Services
Division
Accounting
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
07/18/2025
Amendment Date & Time
07/22/2025 01:30 PM
Amendment Reason
Correction to number of weeks and total hours
Offer Due Date & Time
07/31/2025 02:00 PM
Description
This position will assist the Department of Budget and Finance, Treasury Section. The duties will include reconciliation, inventory record keeping, data entry, generating reports and journal vouchers, distributing interest reports, processing, reviewing, and inputting, as well as moving/lifting material up to 25 lbs.
Contact Person
Scanlan-Haitsuka, Cara
Email
cara.k.scanlan-haitsuka@hawaii.gov
Phone
808-830-4939
General Comments
Procurement Officer
Ladea Nash
Attachments
AC III ROP.doc
AC III Scope of duties.doc
Wage Certificate.pdf
Temp Account Clerk III Services Offer Sheet.doc
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Scanlan-Haitsuka, Cara.

Q26000090 Seeking one (1) Account Clerk III to provide staff support

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Seeking one (1) Account Clerk III to provide staff support
1064
HOUR
561320, 561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary help services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
1064
Unit of Measure
HOUR
Title
Seeking one (1) Account Clerk III to provide staff support
Description
This position will assist the Department of Budget and Finance, Treasury Section. The duties will include reconciliation, inventory record keeping, data entry, generating reports and journal vouchers, distributing interest reports, processing, reviewing, and inputting, as well as moving/lifting material up to 25 lbs.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Scanlan-Haitsuka, Cara.

Q26000090 Seeking one (1) Account Clerk III to provide staff support

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.