Q26000005 Audit Services of Pharmacy Billings
General Information
Solicitation Number
Q26000005version:
02
Status
Cancelled
Canceled Reason
A different procurement method is required.
Department
Health
Division
Adult Mental Health Division
Canceled Date
07/30/2025 12:49 PM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/01/2025
Amendment Date & Time
07/16/2025 10:00 AM
Amendment Reason
Extend the deadline.
Offer Due Date & Time
07/28/2025 02:00 PM
Description
Hawaii State Hospital (HSH) is seeking a contract for auditing services of pharmacy billings for medication services and drugs for HSH’s patients.
Contact Person
UCH, UTEY
Email
utey.uch@doh.hawaii.gov Phone
808-236-8257
General Comments
Procurement Officer
UTEY UCH
Attachments
Request for Quote-RFQ HSH2661702.docx AG-008 103D General Conditions (1.10.23).pdf
Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: UCH, UTEY.
Q26000005 Audit Services of Pharmacy Billings
Line Items
Code Table
General
Quantity
700
Unit of Measure
HOUR
Title
Auditing services of pharmacy billings for medication services
Description
Auditing services of monthly invoices for medication services and drugs for the period from April 1, 2018, to present and auditing for future monthly invoices.
Attachments
Print
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: UCH, UTEY.
Q26000005 Audit Services of Pharmacy Billings
Instructions
TRANSACTION FEES : The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.COMPLIANCE AND DOCUMENTATION : Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
QUESTIONS ABOUT THIS SOLICITATION : Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency. ADDITIONAL FEES AND CHARGES : Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.HAWAII GENERAL EXCISE TAX (GET) : Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui. VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER : Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.RESPONSE TO THIS SOLICITATION : Only responses submitted through HIePRO shall be considered for award.
