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B25003398 Landscape Maintenance at Various HCDA Properties

General Information
Solicitation Number
B25003398version:    01
Status
Closed
Department
Business, Economic Development, & Tourism
Division
Hawaii Community Development Authority
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/01/2025
Amendment Date & Time
07/11/2025 05:00 PM
Amendment Reason
Addendum No. 1-Revision to section 2.1 of IFB; Addition to section 2.2 Scope of Work; Revision to Attachment No. 1-Bid Forms.
Offer Due Date & Time
07/15/2025 04:00 PM
Description
Landscaping, tree, irrigation and maintenance services at various properties within the Kaka'ako and Kalaeloa Community Development Districts.
Contact Person
Reyes, Wendi
Email
wendi.reyes@hawaii.gov
Phone
808-594-0326
General Comments
This is a 3-year contract with (2) 1-year options to extend.
Procurement Officer
Jason Takata
Attachments
IFB HCDA AMT 07 2025 HCDA Landscape Maintenance.pdf
Attachment 1 Bid Forms.pdf
Attachment 2 AG 008 103D Rev 011023.pdf
Attachment 3 HCDA General Landscape Maintenance Standards and Specifications 2025.pdf
Attachment 4 Kolowalu Dog Park Maintenance Plan 2025.pdf
EXHIBIT A SITE MAPS.pdf
Addendum No 1 to IFB HCDA AMT 07 2025.pdf
Addendum No 1 Attachment 1 Bid Forms Rev 071025 AMMENDED.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Reyes, Wendi.

B25003398 Landscape Maintenance at Various HCDA Properties

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Landscape Maintenance at Various HCDA Properties
3
YEAR
561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730, 561730 

Code Table
Commodity Code Description
561730 Tree pruning services
561730 Fertilizing lawns
561730 Tree services (e.g., bracing, planting, pruning, removal, spraying, surgery, trimming)
561730 Tree removal services
561730 Tree trimming services
561730 Landscape care and maintenance services
561730 Weed control and fertilizing services (except crop)
561730 Lawn care services (e.g., fertilizing, mowing, seeding, spraying)
561730 Lawn irrigation services
561730 Lawn fertilizing services
561730 Lawn mowing services
561730 Lawn maintenance services
561730 Lawn seeding services
561730 Lawn mulching services
561730 Mowing services (e.g., highway, lawn, road strip)
561730 Plant maintenance services
561730 Seeding lawns
561730 Sod laying services
General
Quantity
3
Unit of Measure
YEAR
Title
Landscape Maintenance at Various HCDA Properties
Description
Landscaping, tree, irrigation and maintenance services at various properties within the Kaka'ako and Kalaeloa Community Development Districts.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Reyes, Wendi.

B25003398 Landscape Maintenance at Various HCDA Properties

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.