Public Display Solicitation

 Return to Search Results

You must Log in with your eHawaii Account to respond to a solicitation.

P25003132 Furnish and Delivery of Library Books and Materials for HSPLS

General Information
Solicitation Number
P25003132version:    03
Status
Closed
Department
Hawaii State Public Library System
Division
Hawaii State Public Library System
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
05/29/2025
Amendment Date & Time
06/20/2025 02:00 PM
Amendment Reason
Attaching ADDENDUM1.
Offer Due Date & Time
06/24/2025 02:00 PM
Description
Furnish and deliver library books and materials to all Hawaii State Public Library System
(HSPLS) library branches statewide in the most cost efficient and timely manner.
Contact Person
Kunimoto, Dana
Email
dana.kunimoto@librarieshawaii.org
Phone
808-586-3636
General Comments
Procurement Officer
Mallory Fujitani
Attachments
Library Books and Materials RFP final v2.pdf
ADDENDUM1.pdf
AG-008 103D General Conditions (1.10.23).pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kunimoto, Dana.

P25003132 Furnish and Delivery of Library Books and Materials for HSPLS

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Furnish and Delivery of Library Books and Materials for HSPLS
1
LOT
423990, 423990, 423990, 423990, 424920, 423990, 423990, 423990, 424920, 424920, 423990, 424920, 424920, 424920, 424920, 424920, 424920, 423990 

Code Table
Commodity Code Description
423990 Musical recordings (e.g., compact discs, records, tapes) merchant wholesalers
423990 Prerecorded audio and video tapes and discs merchant wholesalers
423990 Audio and video tapes and disks, prerecorded, merchant wholesalers
423990 Cassettes, prerecorded audio and video, merchant wholesalers
424920 Antique book merchant wholesalers
423990 Compact discs (CDs), prerecorded, merchant wholesalers
423990 Tapes, prerecorded, audio or video, merchant wholesalers
423990 Digital video discs (DVDs), prerecorded, merchant wholesalers
424920 Books merchant wholesalers
424920 Magazines merchant wholesalers
423990 Video tapes, prerecorded, merchant wholesalers
424920 Maps (except globe, school, wall) merchant wholesalers
424920 Newspaper agencies merchant wholesalers
424920 Newspapers merchant wholesalers
424920 Pamphlets merchant wholesalers
424920 Periodicals merchant wholesalers
424920 Textbooks merchant wholesalers
423990 General merchandise, durable goods, merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
Furnish and Delivery of Library Books and Materials for HSPLS
Description
Furnish and deliver library books and materials to all Hawaii State Public Library System
(HSPLS) library branches statewide in the most cost efficient and timely manner.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kunimoto, Dana.

P25003132 Furnish and Delivery of Library Books and Materials for HSPLS

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.