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B25003119 DHHL Kapolei Office AC Repair

General Information
Solicitation Number
B25003119version:    01
Status
Awarded
Department
Hawaiian Home Lands
Division
Department of Hawaiian Homelands
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/28/2025
Amendment Date & Time
06/02/2025 02:00 PM
Amendment Reason
To publish Addendum No 1 060225 which contains the pre-bid conference minutes.
Offer Due Date & Time
06/13/2025 02:00 PM
Description
The contractor shall provide all labor, materials, equipment, and supervision to repair, and service HVAC units PACU-1 through PACU-5, including cleaning coils, replacing components, and conducting operational testing. For PACU-5, the condenser cowl hood will be extended, and an access panel added, with all work adhering to manufacturer specifications and coordinated to minimize operational disruption.
Contact Person
Quartero, Kehaulani
Email
kehaulani.a.quartero@hawaii.gov
Phone
808-620-9284
General Comments
Procurement Officer
Kali Watson
Attachments
1 IFB Notice to Bidders.pdf
2 Table of Contents.pdf
3 Instruction for Bid Submittal.pdf
4 Notice of Intent to Bid.pdf
5 Bid Offer Form.pdf
6 Mechanical Permit Set.pdf
7 AG 008 103D General Conditions.pdf
8 Addendum No 1 060225.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Quartero, Kehaulani.

B25003119 DHHL Kapolei Office AC Repair

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
DHHL Kapolei Office AC Repair
1
JOB
238220, 238220 

Code Table
Commodity Code Description
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
DHHL Kapolei Office AC Repair
Description
The contractor shall provide all labor, materials, equipment, and supervision to repair, and service HVAC units PACU-1 through PACU-5, including cleaning coils, replacing components, and conducting operational testing. For PACU-5, the condenser cowl hood will be extended, and an access panel added, with all work adhering to manufacturer specifications and coordinated to minimize operational disruption.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Quartero, Kehaulani.

B25003119 DHHL Kapolei Office AC Repair

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • BID OFFER FORM: The Bid Offer From must be submitted as an attachment with your offer on HIePRO. Failure to submit the Bid Offer Form may be grounds for rejection of the Bid Offer.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.