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B25003115 OCCC Facility Fiber Infrastructure Upgrade

General Information
Solicitation Number
B25003115version:    02
Status
Released
Department
Corrections and Rehabilitation
Division
Administration
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/28/2025
Amendment Date & Time
06/04/2025 02:00 PM
Amendment Reason
Revised Scope of Work dated 6-2-2025, to replace original scope of work. The original scope of work is removed, and the new scope of work is attached as a download pdf to this HIePRO. As proof of receipt of the revised scope of work dated 6-2-2025, Offerors should state in their offers (either in the general comments box, or on any uploaded attachments that the Offerors submit) that they confirm their office is based on the revised scope of work. If not clearly stated, the DCR will confirm with the Offeror during the evaluation stage. The Offerors bid will be rejected if they submitted a bid not based on the revised scope of work dated 6-2-2025.
Offer Due Date & Time
06/16/2025 02:30 PM
Description
SITE VISIT IS MANDATORY. The purpose of this project is to install new fiber optic and network cabling infrastructure to support data and voice connectivity for the Assignment Office, Business Office, Business Office Trailer, Captains Office, Mental Health Trailer, and Mauka Dorm. This includes both 6-strand single-mode fiber optic cable runs and a 4-in-1 composite CAT6 aerial drop. The design shall prioritize the reuse of existing conduit infrastructure. New conduit, trenching, or coring shall only be performed if existing pathways are not viable. All patch panels used in this project shall be passthrough patch panels. Deviation from this scope requires approval from the project lead.
Contact Person
Yamamoto, Marc
Email
dcr.bids@hawaii.gov
Phone
808-587-3464
General Comments
The term of the contract states a six month window for completion of delivery of services. Upon award notification, the awarded vendor must contact the Department with a formal installation timeline schedule. The contract term may change depending upon the vendor's proposed installation timeline, and the vendor's ability to complete the project earlier, or an extension due may be granted pending approval and justification presented to the Department. The MANDATORY site visit may be requested to Glenn Akiona at Glenn.jk.akiona@hawaii.gov and it is recommended to be made 48 hours in advance, and vendors will need to pass security background requirements. Offerors that submit an offer without the MANDATORY SITE VISIT will have their offers rejected.
Procurement Officer
Marc Yamamoto
Attachments
Revised dated June 2 2025 Scope of Work for OCCC Fiber Infrastructure Upgrade.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B25003115 OCCC Facility Fiber Infrastructure Upgrade

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
OCCC Fiber Infrastructure Upgrade
1
JOB
237130, 237130, 237130, 238210, 238210 

Code Table
Commodity Code Description
237130 Fiber optic cable transmission line construction
237130 Underground cable (e.g., fiber optic, electricity, telephone, cable television) laying
237130 Cable laying (e.g., fiber optic, electricity, marine, telephone, cable television), including underground
238210 Cable splicing, electrical or fiber optic
238210 Fiber optic cable (except transmission lines) installation
General
Quantity
1
Unit of Measure
JOB
Title
OCCC Fiber Infrastructure Upgrade
Description
A SITE VISIT IS MANDATORY in order to submit an offer. The MANDATORY site visit may be requested to Glenn Akiona at Glenn.jk.akiona@hawaii.gov and it is recommended to be made 48 hours in advance, and vendors will need to pass security background requirements. Offerors that submit an offer without the MANDATORY SITE VISIT will have their offers rejected.

The bid price is the all-inclusive price of all labor, materials, waste disposal (if applicable), fees, and all taxes (HIGET and Federal Taxes).
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B25003115 OCCC Facility Fiber Infrastructure Upgrade

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.