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B25003103 GIS devices and expansion pods for HDOA PQB Offices

General Information
Solicitation Number
B25003103version:    01
Status
Awarded
Department
Agriculture
Division
Plant Industry Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/28/2025
Amendment Date & Time
05/28/2025 02:00 PM
Amendment Reason
Clarified line item number two.
Offer Due Date & Time
06/04/2025 02:00 PM
Description
Eleven Geographic Information System (GIS) devices with a six-year or more extended warranty and four GNSS expansion pods. A training for five users.
Contact Person
Ma, Guang Shun (Alex)
Email
alex.g.ma@hawaii.gov
Phone
808-832-0570
General Comments
All devices and expansion pods must be delivered to the address listed above. The price must include, but is not limited to, shipping and handling fees, taxes, and any other associated costs.
Procurement Officer
Sharon Hurd
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ma, Guang Shun (Alex).

B25003103 GIS devices and expansion pods for HDOA PQB Offices

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Eleven Geographic Information System (GIS) devices
11
EACH
541370, 334220, 334220 

Code Table
Commodity Code Description
541370 Geographic information system (GIS) base mapping services
334220 Global positioning system (GPS) equipment manufacturing
334220 GPS (global positioning system) equipment manufacturing
General
Quantity
11
Unit of Measure
EACH
Title
Eleven Geographic Information System (GIS) devices
Description
Eleven Geographic Information System (GIS) devices are required to be equivalent to the Juniper Systems Archer 4 model, featuring a battery larger than 8000mAh that is certified to meet the requirements for utilizing the Esri system.
The devices are required to be covered by a warranty lasting six years or longer.
The price must include, but is not limited to, shipping and handling fees, taxes, and any other associated costs.
Attachments

Print

2
Four GNSS expansion Pods for line item one
4
EACH
541370, 334220, 334220 

Code Table
Commodity Code Description
541370 Geographic information system (GIS) base mapping services
334220 Global positioning system (GPS) equipment manufacturing
334220 GPS (global positioning system) equipment manufacturing
General
Quantity
4
Unit of Measure
EACH
Title
Four GNSS expansion Pods for line item one
Description
Four GNSS Expansion Pods corresponding to line item one must obtain certification to ensure compliance with the Esri system's requirements.
Attachments

Print

3
Training will be conducted for line items #1, #2, and ArcGIS Fie
1
EACH
541370, 334220, 334220 

Code Table
Commodity Code Description
541370 Geographic information system (GIS) base mapping services
334220 Global positioning system (GPS) equipment manufacturing
334220 GPS (global positioning system) equipment manufacturing
General
Quantity
1
Unit of Measure
EACH
Title
Training will be conducted for line items #1, #2, and ArcGIS Fie
Description
Training will be conducted for line items #1, #2, and ArcGIS Field Maps, with a minimum of five participants. This training may occur in Honolulu or be facilitated online via Microsoft Teams Meeting (Preferred) or other suitable platforms.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ma, Guang Shun (Alex).

B25003103 GIS devices and expansion pods for HDOA PQB Offices

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.