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B25003005 Upgrade of Automated Logic WebCTRL Software at Uluakupu Bldg 4,

General Information
Solicitation Number
B25003005version:    01
Status
Awarded
Department
Health
Division
Environmental Management Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/21/2025
Amendment Date & Time
05/21/2025 02:00 PM
Amendment Reason
Modify Bid Open Date
Offer Due Date & Time
05/28/2025 01:00 PM
Description
Contractor shall provide all necessary manpower, equipment and warranties to upgrade an existing WebCTRL system equipment software to the manufacturer’s latest version and include additional upgrades for 3 years. The WebCTRL system controls building packaged air conditioner (PAC) and split HVAC units inclusive of all HVAC controls and integrated smoke detectors. The work includes the following inclusive of all incidentals:

• One time upgrade from v6.5 to v9.0.
• Furnish Automated Logic WebCTRL System Software upgrade license, to be installed onto customer’s current WebCTRL onsite server, for the next 3 years at no additional costs.
• Migrate existing site database into new software database.
• Confirm and verify continued proper operation of the WebCTRL system.

Bid bond is not required and completion from notice to proceed is 10 working days, excluding holidays or any outage approved by the State. Liquidated damages may be assessed at $200 per day. Eligibility requirements is provided in “Additional Instructions”

Contact Person
Lopez, Gaudencio
Email
gaudencio.lopez@doh.hawaii.gov
Phone
808-586-4258
General Comments
Notice to Proceed subject to negotiation with consideration given to timeliness of award and availability of materials.
Procurement Officer
Nancy Bartter
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lopez, Gaudencio.

B25003005 Upgrade of Automated Logic WebCTRL Software at Uluakupu Bldg 4,

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Upgrade of Automated Logic WebCTRL Software at Uluakupu Bldg 4,
1
JOB
334512 

Code Table
Commodity Code Description
334512 Temperature controls, automatic, residential and commercial-types, manufacturing
General
Quantity
1
Unit of Measure
JOB
Title
Upgrade of Automated Logic WebCTRL Software at Uluakupu Bldg 4,
Description
Contractor shall provide all necessary manpower, equipment and warranties to upgrade an existing WebCTRL system equipment software to the manufacturer’s latest version and include additional upgrades for 3 years. The WebCTRL system controls building packaged air conditioner (PAC) and split HVAC units inclusive of all HVAC controls and integrated smoke detectors. The work includes the following inclusive of all incidentals:

• One time upgrade from v6.5 to v9.0.
• Furnish Automated Logic WebCTRL System Software upgrade license, to be installed onto customer’s current WebCTRL onsite server, for the next 3 years at no additional costs.
• Migrate existing site database into new software database.
• Confirm and verify continued proper operation of the WebCTRL system.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lopez, Gaudencio.

B25003005 Upgrade of Automated Logic WebCTRL Software at Uluakupu Bldg 4,

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • Eligibility (Required Contractor's License): To be eligible to bid, the submitting bidder must hold a Current, Valid, and in Good Standing “C-15” Electronic systems Contractor with the State of Hawaii, Department of Commerce and Consumer Affairs. Additionally, the bidder must be compliant under 103D-310(c), HRS at the time of award. To expedite this requirement, Hawaii Compliance Express (HCE) registration is encouraged.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.