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Q25002945 AI Tools for Fall Risk Assessment and Mitigation

General Information
Solicitation Number
Q25002945
Status
Awarded
Department
Health
Division
Communicable Disease and Public Health Nursing Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
05/19/2025
Offer Due Date & Time
05/28/2025 04:00 PM
Description
The State Department of Health seeks electronic and artificial intelligence tools to assist DOH staff and contractors in assessing individual clients’ risk of falls to allow for the development of plans to mitigate fall risks. These tools are intended for use both by public health nurses, emergency medical service providers, social workers, community health workers and other staff as well as the individuals themselves to assess gait and environmental hazards within an individual’s home which could result in the potential risk for a fall.

Eligible vendors must have easy-to-use, electronic, AI driven tools which can be administered with minimal technical expertise to allow DOH staff and/or DOH contractors as well as individual clients to evaluate a person’s fall risk based his/her gait and the home environment. The tools must also provide a detailed, technical report to DOH and the client’s/patient’s primary provider as well as a non-technical report for the client. Fall risk mitigation solutions must be practical and accessible through the fall risk tool. The tool(s) must be usable from a majority of smart phones and the assessments must be able to be implemented remotely by the client(s).

The vendor will work with DOH stakeholders to refine the fall risk assessment tool(s) to ensure the optimal application to a wide variety of DOH clients. The consultant will provide up to five (5) in person or virtual trainings on the use of the tools to DOH staff. The consultant will be available to DOH within 1-2 business days to help resolve technical problems that arise.

The consultant shall provide the resumés of the company’s planned project team, highlighting each individual's specific experience on projects related to fall risk assessment in the last 5 years.

The consultant shall be compliant on Hawaii Compliant Express (HCE) and be registered on HIEPRO (Hawaii Electronic Procurement System).

The maximum budget allocated for this solicitation is $35,000.
Contact Person
Nguyen, Phillip
Email
phillip.nguyen@doh.hawaii.gov
Phone
808-586-4581
General Comments
The maximum budget allocated for this solicitation is $35,000.
Procurement Officer
Phillip Nguyen
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nguyen, Phillip.

Q25002945 AI Tools for Fall Risk Assessment and Mitigation

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
AI Fall Risk Assessment Tools
1
JOB
541511, 541511 

Code Table
Commodity Code Description
541511 Programming services, custom computer
541511 Applications software programming services, custom computer
General
Quantity
1
Unit of Measure
JOB
Title
AI Fall Risk Assessment Tools
Description
The State Department of Health seeks electronic and artificial intelligence tools to assist DOH staff and contractors in assessing individual clients’ risk of falls to allow for the development of plans to mitigate fall risks. These tools are intended for use both by public health nurses, emergency medical service providers, social workers, community health workers and other staff as well as the individuals themselves to assess gait and environmental hazards within an individual’s home which could result in the potential risk for a fall.
Eligible vendors must have easy-to-use, electronic, AI driven tools which can be administered with minimal technical expertise to allow DOH staff and/or DOH contractors as well as individual clients to evaluate a person’s fall risk based his/her gait and the home environment. The tools must also provide a detailed, technical report to DOH and the client’s/patient’s primary provider as well as a non-technical report for the client. Fall risk mitigation solutions must be practical and accessible through the fall risk tool.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nguyen, Phillip.

Q25002945 AI Tools for Fall Risk Assessment and Mitigation

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.