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Q25002938 Audio-Video upgrades for the State Laboratories Division

General Information
Solicitation Number
Q25002938version:    02
Status
Awarded
Department
Health
Division
State Laboratories Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/19/2025
Amendment Date & Time
05/28/2025 02:00 PM
Amendment Reason
Uploaded Pictures, Floor Plans, and Electrical Plans of the Lobby and Auditorium.
Offer Due Date & Time
06/04/2025 02:00 PM
Description
The State Laboratories Division is requesting a price quotation for upgrades to the audio-visual systems in the Lobby and Auditorium located at the Hawaii State Laboratories Division(SLD), 2725 Waimano Home Road, Pearl City, HI 96782. Bid price shall include purchase of equipment, deliver to SLD, installation, taxes, and any other costs. Please see attachment for a list of equipment to be installed. Bidder may provide alternate/equivalent equipment to those listed and should include a list of the specific equipment they are including as part of their bid uploaded to HIePRO with their Bid price. If you wish to visit the work site or have questions about acceptable alternate equipment please contact Dean Sakai at 808-453-6635 to schedule a visit. Site visits will only be scheduled on the following days:

Friday, 5/23 - between 9am and 4pm
Thursday, 5/29 – between 9am and 2pm
Monday, 6/2 - between 9 and 4 pm
Contact Person
Schanzenbach, Stephen
Email
stephen.schanzenbach@doh.hawaii.gov
Phone
808-453-6651
General Comments
The State Laboratories Division is requesting a price quotation for upgrades to the audio-visual systems in the Lobby and Auditorium located at the Hawaii State Laboratories Division(SLD), 2725 Waimano Home Road, Pearl City, HI 96782. Bid price shall include purchase of equipment, deliver to SLD, installation, taxes, and any other costs. Please see attachment for a list of equipment to be installed. Bidder may provide alternate/equivalent equipment to those listed and should include a list of the specific equipment they are including as part of their bid uploaded to HIePRO with their Bid price. If you wish to visit the work site or have questions about acceptable alternate equipment please contact Dean Sakai at 808-453-6635 to schedule a visit. Site visits shall only be scheduled on the following days:

Friday, 5/23 - between 9am and 4pm
Thursday, 5/29 – between 9am and 2pm
Monday, 6/2 - between 9 and 4 pm
Procurement Officer
Marion Wong
Attachments
State Labs Proposal Lobby and Auditorium.pdf
SLD Lobby and Auditorium Pictures.pdf
SLD Lobby and Auditorium Floor Plans.pdf
SLD Lobby and Auditorium Floor Plans 2.pdf
SLD Lobby and Auditorium Electrical Plans.pdf
AG-008 103D General Conditions (1.10.23).pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Schanzenbach, Stephen.

Q25002938 Audio-Video upgrades for the State Laboratories Division

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Equipment and Upgrades for Auditorium
1
JOB
238210, 238210 

Code Table
Commodity Code Description
238210 Audio equipment installation (except automotive) contractors
238210 Audio visual equipment installation
General
Quantity
1
Unit of Measure
JOB
Title
Equipment and Upgrades for Auditorium
Description
Bid Should include cost of Equipment, Delivery, Installation, Tax, and any other costs. Please include a list of the specific equipment to be installed.
Attachments

Print

2
Equipment and Upgrades for Lobby
1
JOB
238210, 238210 

Code Table
Commodity Code Description
238210 Audio equipment installation (except automotive) contractors
238210 Audio visual equipment installation
General
Quantity
1
Unit of Measure
JOB
Title
Equipment and Upgrades for Lobby
Description
Bid Should include cost of Equipment, Delivery, Installation, Tax, and any other costs. Please include a list of the specific equipment to be installed.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Schanzenbach, Stephen.

Q25002938 Audio-Video upgrades for the State Laboratories Division

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • Instructions to Bidders Regarding Equivalent Products:: If you are proposing an equivalent product, you must clearly identify the manufacturer, model, and specifications in your proposal. You must provide supporting documentation (such as datasheets or brochures) to demonstrate that the proposed product is equivalent in quality, function, and performance to the specified brand. The State reserves the sole right to determine whether a proposed product is equivalent.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.