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B25002848 SHREDDING SERVICE

General Information
Solicitation Number
B25002848
Status
Awarded
Department
Health
Division
Hawaii State Hospital
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/15/2025
Offer Due Date & Time
05/29/2025 02:00 PM
Description
The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in contracting all materials, labor, vehicles, equipment, and supplies in connection with bi-weekly shredding service on the grounds of Hawaii State Hospital property. See attachment for specifications.
Contact Person
Adams, Troy
Email
troy.adams@doh.hawaii.gov
Phone
808-236-8296
General Comments
A walk through of the area will not be conducted. The act of submitting a bid is to be considered as full acknowledgment that the bidder is familiar with the conditions and requitements. Only bidders who upload completed Bid Form are eligible for award. Any questions must be submitted on the system by the due date. All answers will be posted by the due date on the system.
Procurement Officer
Troy Adams
Attachments
Shredding FY25.docx
Offer Form OF 1.docx
Insurance Requirements.docx
Qualification Form.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

B25002848 SHREDDING SERVICE

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
SHREDDING PICKUP/DESTRUCTION
24
WEEK
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
24
Unit of Measure
WEEK
Title
SHREDDING PICKUP/DESTRUCTION
Description
Provide thirty, 32-gallon size consoles and 3, 65-gallon size consoles in various buildings that are lockable. Bi-weekly pickup and destruction of HIPAA related documents. Provide confirmation report of all destructed documents or media devices for each pickup.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

B25002848 SHREDDING SERVICE

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.