State of Hawaii eProcurement

Public Display Solicitation

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Q25002758 Promotional Materials for CWRM

General Information

Solicitation Number: Q25002758version: 01
Status: Awarded
Department: Land & Natural Resources
Division: Commission on Water Resource Management
Islands (where the work/delivery is to be performed): Oahu
Category: Goods
Release Date: 05/20/2025
Amendment Date & Time: 05/21/2025 02:00 PM
Amendment Reason: Amend Answer Due Date and Time (earlier) to give vendors addition time to evaluate the answers to any questions prior to Offer Due Date.
Offer Due Date & Time: 05/29/2025 02:00 PM
Description: Furnish and deliver promotional materials to the Commission on Water Resource Management (CWRM) with applied CWRM logo and messaging
Contact Person: Fujii, Neal
Email: neal.d.fujii@hawaii.gov
Phone: 808-587-0264
General Comments: The awarded Vendor shall furnish and deliver all line item promotional materials to the Commission on Water Resource Management (CWRM) with printed or embroidered CWRM logo and messaging.

The Buyer will provide to the awarded Vendor all CWRM logos and messaging to be printed or embroidered on the respective promotional items after the award. Logos and messaging will be sent in electronic format to the Vendor. The Vendor shall receive approval of the final proofs of printed materials/items from the Buyer prior to printing and shipping. All printing or embroidery of CWRM logos and messaging will be in as single (1) color for each item as specified in each line item.

Price shall be inclusive of all printing, embroidery, printing set-up, shipping, handling, and delivery costs.

Delivery of all items shall be on or before July 31, 2025, 4:00 pm.

See attached SAMPLE/EXAMPLE logo files for reference only.
Procurement Officer: Dawn Chang
Attachments: Pencil.jpg
Logo Sample2.gif
CWRMLOGO.gif
AG-008 103D General Conditions (1.10.23).pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fujii, Neal.

Q25002758 Promotional Materials for CWRM

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Bic® Clic Stic™

250

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 250
Unit of Measure: EACH
Title: Bic® Clic Stic™
Description: 1. Bic® Click Stic™ retractable ball point pen, fine point, imprint on barrel only
2. Barrel color: white
3. Trim color: royal blue
4. Barrel imprint color: royal blue

Attachments

2

Custom Temporary Tattoo - 1-1/2" x 1-1/2"

500

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 500
Unit of Measure: EACH
Title: Custom Temporary Tattoo - 1-1/2" x 1-1/2"
Description: 1. Permeable paper backing
2. Color: Clear
3. Size 1-1/2" x 1-1/2"
4. Imprint Color: Blue

Attachments

3

Reflective Sticker Set - Quad Dots®

500

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 500
Unit of Measure: EACH
Title: Reflective Sticker Set - Quad Dots®
Description: 1. Vinyl with removable adhesive on the back, each sticker is pack of 4
2. Color: Blue
3. Size: 3/4" dia. each
4. Imprint Color: White

Attachments

4

Keep-It Bag Clip™ - 2-1/2" - Opaque

400

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 400
Unit of Measure: EACH
Title: Keep-It Bag Clip™ - 2-1/2" - Opaque
Description: 1. Plastic with metal inner spring
2. Color: Dark Blue
3. Size: 2.5" x 2.5"
4. Imprint Color: White

Attachments

5

Carabiner Keychain

300

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 300
Unit of Measure: EACH
Title: Carabiner Keychain
Description: 1. Material: Aluminum, 3 Key ring
2. Color: Blue
3. Size: 2-15/16" x 1-5/8" x 1/4"
4. Imprint Color: White

Attachments

6

Multipurpose Round Retractable Tape Measure

350

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 350
Unit of Measure: EACH
Title: Multipurpose Round Retractable Tape Measure
Description: 1. Material: Plastic. 5' plastic tape, metric & imperial, push button retraction
2. Color: Blue
3. Size: 2", round
4. Imprint Color: White

Attachments

7

Bottle Opener/Phone Stand Keychain

350

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 350
Unit of Measure: EACH
Title: Bottle Opener/Phone Stand Keychain
Description: 1. Plastic. Bottle opener, built-in slide out phone stand, split ring attachment
2. Color: Blue
3. Size: 5/8" H x 3" W x 5/8" D
4. Imprint Color: White

Attachments

8

Zippered Key Ring Pouch

250

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 250
Unit of Measure: EACH
Title: Zippered Key Ring Pouch
Description: 1. Material: Vinyl, polyester trim, zippered opening, metal split key ring
2. Color: Opaque with Royal Blue trim
3. Size: 3" H x 4-1/2" W
4. Imprint Color: Black

Attachments

9

Hanes® Authentic Cotton Long Sleeve Pocket T-Shirt - Screen

72

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 72
Unit of Measure: EACH
Title: Hanes® Authentic Cotton Long Sleeve Pocket T-Shirt - Screen
Description: 1. Fabric: Hanes® 6-oz, 100% Cotton. Crewneck, Back neck taping, long, set-in sleeves, rib-knit cuffs, double-needle stitching, open hem, with breast pocket
2. Color: Deep Royal Blue or Navy Blue
3. Sizes (quantity): Small (18), Medium (18), Large (18), Extra-Large (18)
4. Imprint Color: White
5. Imprint Location No.1: Left Chest, Above Pocket, 4" H x 4" W
6. Imprint Location No.2: Full Back 12" H x 12" W

Attachments

10

Pencil

500

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 500
Unit of Measure: EACH
Title: Pencil
Description: 1. Enamel Finish, Wood Barrel, White Eraser, Gold or Silver Ferrule, #2 Graphite Lead, unsharpened
2. Color: White
3. Size: 7-1/2"
4. Imprint Color: Blue

Attachments

11

Dad Ballcap - Embroidered

50

EACH

541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services

General

Quantity: 50
Unit of Measure: EACH
Title: Dad Ballcap - Embroidered
Description: 1. Fabric: Cotton twill, 6-panel construction, low profile, unstructured crown, sewn eyelets, curved visor, adjustable buckle closure
2. Color: Khaki
3. Size: One size fits most
4. Embroidery Color: Blue
5. Embroidery Area: Front 2" diameter circle

Attachments

Q25002758 Promotional Materials for CWRM

Instructions

TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.