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B25002746 Blind-Accessible Micro-Mart Machines and Installation

General Information
Solicitation Number
B25002746version:    01
Status
Closed
Department
Human Services
Division
Vocational Rehabilitiation and Services to the Blind Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/06/2025
Amendment Date & Time
05/06/2025 02:00 PM
Amendment Reason
Corrected PDF.
Offer Due Date & Time
05/16/2025 02:00 PM
Description
The Hawaii Department of Human Services (DHS), Division of Vocational Rehabilitation (DVR) Services for the Blind Branch (SBB) is seeking to procure both Goods and Services in the form of Micro Market vending machines, plus installation and setup that are accessible for a blind individual to operate. The delivery and worksite will be at a Randolph-Sheppard Vending Facility location in Honolulu, Hawaii.
Contact Person
Zamarra, John
Email
jzamarra@dhs.hawaii.gov
Phone
808-782-7204
General Comments
Procurement Officer
John Zamarra
Attachments
HMS802SBB2025IFB01.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Zamarra, John.

B25002746 Blind-Accessible Micro-Mart Machines and Installation

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Blind-Accessible Cooler
4
EACH
333310, 333310, 423740, 445132, 238290, 333310, 423440, 423740 

Code Table
Commodity Code Description
333310 Snack and confection vending machines manufacturing
333310 Soft drink vending machines manufacturing
423740 Coolers, mechanical, merchant wholesalers
445132 Vending machine merchandisers, sale of products
238290 Vending machine installation
333310 Coin- or card-operated vending machines manufacturing
423440 Vending machines merchant wholesalers
423740 Beverage coolers, mechanical, merchant wholesalers
General
Quantity
4
Unit of Measure
EACH
Title
Blind-Accessible Cooler
Description
• Must be fully operational for customer use without assistance (customer-facing)
• Power Consumption not to exceed 130 Watts
• Minimum 5-foot power cord
• Barcode Scanner
• Must fit within dimensions: 79” H x 30” W x 28” D
• Accept credit/debit card, cash, and mobile payment options
• Minimum 1-year manufacturer warranty
Attachments

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2
Blind-Accessible Freezer
1
EACH
238220, 333310, 423440, 811310, 423740, 445132, 238290, 333310, 423440 

Code Table
Commodity Code Description
238220 Commercial freezer installation
333310 Vending machines manufacturing
423440 Coin- or card-operated phonographs and vending machines merchant wholesalers
811310 Freezer, commercial, repair and maintenance services
423740 Freezers, commercial-type, merchant wholesalers
445132 Vending machine merchandisers, sale of products
238290 Vending machine installation
333310 Coin- or card-operated vending machines manufacturing
423440 Vending machines merchant wholesalers
General
Quantity
1
Unit of Measure
EACH
Title
Blind-Accessible Freezer
Description
• Must be fully operational for customer use without assistance (customer-facing)
• Power Consumption not to exceed 130 Watts
• Minimum 5-foot power cord
• Barcode Scanner
• Must fit within dimensions: 79” H x 30” W x 28” D
• Accept credit/debit card, cash, and mobile payment options
• Minimum 1-year manufacturer warranty
Attachments

Print

3
Blind-Accessible Self-Service Kiosk
1
EACH
333310, 333310, 423440, 445132, 238290, 333310, 423440 

Code Table
Commodity Code Description
333310 Snack and confection vending machines manufacturing
333310 Soft drink vending machines manufacturing
423440 Coin- or card-operated phonographs and vending machines merchant wholesalers
445132 Vending machine merchandisers, sale of products
238290 Vending machine installation
333310 Coin- or card-operated vending machines manufacturing
423440 Vending machines merchant wholesalers
General
Quantity
1
Unit of Measure
EACH
Title
Blind-Accessible Self-Service Kiosk
Description
• Must be fully operational for customer use without assistance (customer-facing)
• Power Consumption not to exceed 130 Watts
• Minimum 5-foot power cord
• Barcode Scanner
• Must fit within dimensions: 79” H x 30” W x 28” D
• Accept credit/debit card, cash, and mobile payment options
• Minimum 1-year manufacturer warranty
Attachments

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4
Blind-Accessible Self-Service Coffee Machine
1
EACH
423440, 722515, 722330, 333310, 423620, 335210 

Code Table
Commodity Code Description
423440 Coffee makers, commercial, merchant wholesalers
722515 Coffee shops, on premise brewing
722330 Coffee carts, mobile
333310 Coffee makers and urns, commercial-type, manufacturing
423620 Coffee makers, household-type, merchant wholesalers
335210 Coffee makers, household-type electric, manufacturing
General
Quantity
1
Unit of Measure
EACH
Title
Blind-Accessible Self-Service Coffee Machine
Description
Self-Service Coffee Machine
• Must be fully operational for customer use without assistance (customer-facing)
• Must have the ability to integrate with a cashless payment system
• Must be compatible with a direct water line hookup
• Must offer a hot water option
• Dimensions: Must fit within 19” W x 24” D
• Minimum 1-year manufacturer warranty
Attachments

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5
Fixtures, Store Display, Cooler
4
EACH
423740, 423740, 337215, 337215 

Code Table
Commodity Code Description
423740 Soda fountain fixtures, refrigerated, merchant wholesalers
423740 Fixtures, refrigerated, merchant wholesalers
337215 Store display fixtures manufacturing
337215 Fixtures, store display, manufacturing
General
Quantity
4
Unit of Measure
EACH
Title
Fixtures, Store Display, Cooler
Description
Fixtures for the coolers to have a standardized appearance.
Attachments

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6
Fixtures, Store Display, Freezer
1
EACH
423740, 423740, 337215 

Code Table
Commodity Code Description
423740 Soda fountain fixtures, refrigerated, merchant wholesalers
423740 Fixtures, refrigerated, merchant wholesalers
337215 Fixtures, store display, manufacturing
General
Quantity
1
Unit of Measure
EACH
Title
Fixtures, Store Display, Freezer
Description
Display Fixture for the freezer to have a standardized appearance.
Attachments

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7
Blind-Accessible Smart Lock for Cooler and Freezer
5
EACH
333310, 423710 

Code Table
Commodity Code Description
333310 Locks, coin- or card-operated, manufacturing
423710 Keys and locks merchant wholesalers
General
Quantity
5
Unit of Measure
EACH
Title
Blind-Accessible Smart Lock for Cooler and Freezer
Description
Smart Locks that can be monitored and/or operated via a mobile app or via computer including remotely locking and unlocking the device.
Attachments

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8
Installation and Training
2
DAY
238220, 238220, 238290 

Code Table
Commodity Code Description
238220 Commercial freezer installation
238220 Commercial refrigeration system installation
238290 Vending machine installation
General
Quantity
2
Unit of Measure
DAY
Title
Installation and Training
Description
• Deliver all equipment and perform installation and setup at the Work Location
• Provide a minimum of 2-day training tailored for a blind/low vision business operator
• Provide helpdesk support accessible to a blind user
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Zamarra, John.

B25002746 Blind-Accessible Micro-Mart Machines and Installation

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.