State of Hawaii eProcurement

Public Display Solicitation

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B25002537 CLOTHING AND LINEN

General Information

Solicitation Number: B25002537
Status: Awarded
Department: Health
Division: Hawaii State Hospital
Islands (where the work/delivery is to be performed): Oahu
Category: Goods and Services
Release Date: 05/09/2025
Offer Due Date & Time: 05/23/2025 02:00 PM
Description: The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in the purchase of clothing, foot ware, and wash clothes for patient use on the grounds of Hawaii State Hospital property. See attachment for specifications.
Contact Person: Adams, Troy
Email: troy.adams@doh.hawaii.gov
Phone: 808-236-8296
General Comments: The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in the purchase of clothing, foot ware, and wash clothes for patient use on the grounds of Hawaii State Hospital property. See attachment for specifications.
Procurement Officer: Troy Adams
Attachments: Clothes.linen FY25.docx
Clothing.Bid.FY25-1.xlsx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

B25002537 CLOTHING AND LINEN

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Men's Boxer Shorts

1100

EACH

315120, 315210, 315120, 315210, 315250

Code Table

Commodity Code	Description
315120	Shirts, underwear, made in apparel knitting mills
315210	Shorts, underwear, cut and sew apparel contractors
315120	Briefs, underwear, made in apparel knitting mills
315210	Underwear shorts cut and sew apparel contractors
315250	Underwear, men's and boys', cut and sewn from purchased fabric (except apparel contractors)

General

Quantity: 1100
Unit of Measure: EACH
Title: Men's Boxer Shorts
Description: Cotton/poly blend, like Fruit of the Loom, Hanes, or equivalent. No buttons, multi-colored or plaid, no all white.
See excel document for sizes and quantity of each size.

Attachments

2

Women's Sports Bra

1440

EACH

315250, 458110, 458110, 424350, 424350

Code Table

Commodity Code	Description
315250	Clothing, waterproof, cut and sewn from purchased fabric (except apparel contractors)
458110	Clothing stores, men's and boys'
458110	Clothing stores, women's and girls'
424350	Women's clothing merchant wholesalers
424350	Men's and boys' clothing merchant wholesalers

General

Quantity: 1440
Unit of Measure: EACH
Title: Women's Sports Bra
Description: Women’s Sports Bra: Cotton or Cotton/poly blend, like Playtex, Bestform, or equivalent. Wireless only.
See excel sheet for size and quantity.

Attachments

3

Women's Panties

888

EACH

315120, 315210, 315250

Code Table

Commodity Code	Description
315120	Panties made in apparel knitting mills
315210	Panties cut and sew apparel contractors
315250	Panties, women's, girls', and infants', cut and sewn from purchased fabric (except apparel contractors)

General

Quantity: 888
Unit of Measure: EACH
Title: Women's Panties
Description: Women’s Panties: 100% cotton, briefs, like Fruit of the Loom, Hanes, or equivalent.
See excel sheet for sizes and quantities

Attachments

4

Tube Sock's

1200

EACH

315120, 315120, 424350, 424350

Code Table

Commodity Code	Description
315120	Crew socks knitting or knitting and finishing
315120	Slipper socks made in sock mills
424350	Socks, men's and boys', merchant wholesalers
424350	Socks, women's, children's, and infants', merchant wholesalers

General

Quantity: 1200
Unit of Measure: EACH
Title: Tube Sock's
Description: Tube Socks: Cotton blend. White in color, like Hanes, Fruit of the Loom, or equivalent.
See excel sheet for sizes and quantities

Attachments

5

SHORTS

720

EACH

315210, 315210, 315250, 315250, 315250, 315250, 315210

Code Table

Commodity Code	Description
315210	Shorts, outerwear, cut and sew apparel contractors
315210	Shorts, underwear, cut and sew apparel contractors
315250	Shorts, outerwear, women's, girls', and infants', cut and sewn from purchased fabric (except apparel contractors)
315250	Shorts, underwear, men's and boys', cut and sewn from purchased fabric (except apparel contractors)
315250	Underwear shorts, men's and boys', cut and sewn from purchased fabric (except apparel contractors)
315250	Underwear shorts, women's, girls', and infants', cut and sewn from purchased fabric (except apparel contractors)
315210	Underwear shorts cut and sew apparel contractors

General

Quantity: 720
Unit of Measure: EACH
Title: SHORTS
Description: Cotton/poly blend; no less than 50/50 blend. Black, blue, or green in color. Elastic waste, non or removable strings, no pockets. Lower thigh length, jersey, bubble, basketball style ok, like Island Wear Brand, Edition Brand, or equivalent. See attached excel sheet for sizes and amounts

Attachments

6

JEANS

108

EACH

315210, 315250

Code Table

Commodity Code	Description
315210	Jeans cut and sew apparel contractors
315250	Jeans, women's, girls', and infants', cut and sewn from purchased fabric (except apparel contractors)

General

Quantity: 108
Unit of Measure: EACH
Title: JEANS
Description: Cotton blend, 100%, 80/20 cotton/poly blend. Single button, bootleg loose fit, longest inseam possible, like Levi’s, Basic Edition, Wrangler, or equivalent.

Attachments

7

SWEAT PANTS

1440

EACH

315210, 315250, 315250

Code Table

Commodity Code	Description
315210	Sweat pants cut and sew apparel contractors
315250	Sweat pants, men's, boys', and unisex (i.e., sized without regard to gender), cut and sewn from purchased fabric (except apparel contractors)
315250	Sweat pants, women's, girls', and infants', cut and sewn from purchased fabric (except apparel contractors)

General

Quantity: 1440
Unit of Measure: EACH
Title: SWEAT PANTS
Description: 100% cotton or 50/50 NuBlend. None or removable strings. No pockets, open bottom, like Hanes, Fruit of the Loom, Jerzeez, or equivalent.

Attachments

8

SWEATSHIRTS

1440

EACH

315250, 315250, 315250, 315210

Code Table

Commodity Code	Description
315250	Sweatshirts, men's and boys', cut and sewn from purchased fabric (except apparel contractors)
315250	Sweatshirts, outerwear, unisex (sized without regard to gender), cut and sewn from purchased fabric (except apparel contractors)
315250	Sweatshirts, women's, girls', and infants', cut and sewn from purchased fabric (except apparel contractors)
315210	Sweatshirts cut and sew apparel contractors

General

Quantity: 1440
Unit of Measure: EACH
Title: SWEATSHIRTS
Description: 100% cotton or 50/50 Nublend. Crew neck, pull-over No pocket or hood, like Hanes, Fruit of the Loom, Jerzeez, or equivalent.

Attachments

9

T-SHIRTS

960

EACH

315250, 315210, 315250, 315250, 315250, 315250

Code Table

Commodity Code	Description
315250	Sweatshirts, men's and boys', cut and sewn from purchased fabric (except apparel contractors)
315210	Nightshirts cut and sew apparel contractors
315250	Sweatshirts, outerwear, unisex (sized without regard to gender), cut and sewn from purchased fabric (except apparel contractors)
315250	Sweatshirts, women's, girls', and infants', cut and sewn from purchased fabric (except apparel contractors)
315250	Nightshirts, men's and boys', cut and sewn from purchased fabric (except apparel contractors)
315250	Nightshirts, women's, girls', and infants', cut and sewn from purchased fabric (except contractors)

General

Quantity: 960
Unit of Measure: EACH
Title: T-SHIRTS
Description: T-Shirts: Cotton or poly blend, no less than 50/50 blend. Black, blue, grey, or green in color, like Hanes, Fruit of the Loom, Jerzeez, or equivalent. See attached excel sheet for sizes and amounts

Attachments

10

MEN'S TENNIS SHOES

684

EACH

316210, 316210, 316210, 316210, 316210, 316210, 316210, 316210, 316210, 316210, 424340

Code Table

Commodity Code	Description
316210	Casual shoes, women's, manufacturing
316210	Shoes, athletic, manufacturing
316210	Shoes, children's and infant's (except orthopedic extension), manufacturing
316210	Overshoes, plastics or plastics soled fabric upper, manufacturing
316210	Overshoes, rubber, or rubber soled fabric, manufacturing
316210	Canvas shoes, plastics soled fabric upper, manufacturing
316210	Canvas shoes, rubber soled fabric upper, manufacturing
316210	Casual shoes, children's and infants', manufacturing
316210	Athletic shoes, plastics or plastics soled fabric upper, manufacturing
316210	Casual shoes, men's, manufacturing
424340	Shoes merchant wholesalers

General

Quantity: 684
Unit of Measure: EACH
Title: MEN'S TENNIS SHOES
Description: Black, lowcut, Genuine Leather upper, non-marking sole, secure hook-and-loop straps, no strings. Everlast Brand or Equivalent. Various size, see Excel bid sheet for size and quantity.

Attachments

11

SLIPPERS/FLIP FLOPS

324

EACH

424340, 316210, 316210, 316210

Code Table

Commodity Code	Description
424340	Slippers merchant wholesalers
316210	House slippers, rubber or rubber soled fabric upper, manufacturing
316210	Shower sandals or slippers, rubber, manufacturing
316210	Slippers, house, manufacturing

General

Quantity: 324
Unit of Measure: EACH
Title: SLIPPERS/FLIP FLOPS
Description: Rubber, no design. See attached excel sheet for sizes and quantity

Attachments

12

WASHCLOTH

1440

EACH

423220, 314120, 313210

Code Table

Commodity Code	Description
423220	Towels and washcloths merchant wholesalers
314120	Towels or washcloths made from purchased fabrics
313210	Towels and washcloths made in broadwoven fabric mills

General

Quantity: 1440
Unit of Measure: EACH
Title: WASHCLOTH
Description: 100% cotton. White in color, machine wash and dry; 12"X12". See excel sheet for quantity

Attachments

B25002537 CLOTHING AND LINEN

Instructions

HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.