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B25002509 HIV-Related Laboratory Services for Persons Living with HIV

General Information
Solicitation Number
B25002509
Status
Awarded
Department
Health
Division
Communicable Disease and Public Health Nursing Division
Islands (where the work/delivery is to be performed)
Molokai, Hawaii, Maui, Kauai, Oahu
Category
Services
Release Date
04/22/2025
Offer Due Date & Time
05/20/2025 02:00 PM
Description
Laboratory services to persons living with HIV (PLWH). Services are provided to foster early medical intervention and to support linkage to and retention in HIV medical care. Services are provided to PLWH whose medical provider orders laboratory tests necessary for effective medical monitoring. Services are also provided to individuals who participate in the Department of Health, Harm Reduction Services Branch-supported HIV testing program and have a reactive preliminary screening test result, indicating possible HIV infection. Laboratory services for these individuals will include confirmatory HIV testing and testing appropriate for individuals with newly identified HIV infection.

Services shall include billing covered laboratory services to the participating individual’s health insurance as the primary payer prior to billing any remaining amount i.e., the patient’s cost share, to the Harm Reduction Services Branch.

Listed test quantities are estimates. Actual tests order will depend upon patient need as determined by ordering providers based on their expertise and clinical judgement.
Total billing for the contract period shall not exceed $99,000.
Contact Person
McCormick, Timothy
Email
timothy.mccormick@doh.hawaii.gov
Phone
808-733-8443
General Comments
Vendor must be registered and compliant in Hawaii Compliance Express (HCE)
Procurement Officer
Phillip Nguyen
Attachments
Scope of Work-HIV Laboratory Svcs 4.22.2025.pdf
Bidder Price List-HIV Laboratory Svcs PRICE LIST 4.22.2025.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: McCormick, Timothy.

B25002509 HIV-Related Laboratory Services for Persons Living with HIV

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
HIV Laboratory Services Tests
1
YEAR
621511 

Code Table
Commodity Code Description
621511 Laboratory testing services, medical (except radiological, X-ray)
General
Quantity
1
Unit of Measure
YEAR
Title
HIV Laboratory Services Tests
Description
Total estimated program cost, based on the itemized “List of Laboratory Tests” as submitted by Bidder (see attachment).
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: McCormick, Timothy.

B25002509 HIV-Related Laboratory Services for Persons Living with HIV

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.