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Q25002416 Cubicles purchase and installation at Windward ECSP

General Information
Solicitation Number
Q25002416version:    05
Status
Released
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/22/2025
Amendment Date & Time
04/28/2025 02:00 PM
Amendment Reason
Extended submission deadline to 5/7/25; updated (attached) Scope of Work document.
Offer Due Date & Time
05/07/2025 04:30 PM
Description
The Hawai‘i State Department of Health (HDOH) Family Health Services Division (FHSD)/Early Intervention Section (EIS) seeks a qualified vendor to install cubicle workspaces at the Windward Health Center for EIS staff. The purpose of this project is to provide American with Disability Act (ADA) compliant workspaces to accommodate the staff in the Developmental Services Unit (DSU) assigned to the program with upcoming Re-Org. The goal of this project is to optimize workstations for staff assigned to the respective geographic area.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
William Aakhus
Attachments
Windward_Floor_Plan_HIePRO.pdf
HIePRO Scope Bid Document 2025 Windward ECSP Cubicles v.2.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25002416 Cubicles purchase and installation at Windward ECSP

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Windward ECSP Space 1 specifications
1
JOB
238390 

Code Table
Commodity Code Description
238390 Office furniture, modular system, installation
General
Quantity
1
Unit of Measure
JOB
Title
Windward ECSP Space 1 specifications
Description
Space 1: prefer not to block natural lighting from windows.
Attachments

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2
Windward ECSP Workstations in Areas 2 and 3
1
JOB
238390 

Code Table
Commodity Code Description
238390 Office furniture, modular system, installation
General
Quantity
1
Unit of Measure
JOB
Title
Windward ECSP Workstations in Areas 2 and 3
Description
Layout for workstations in areas 2 & 3 designed to take into account noise/sound and carry over of conversations during meetings
Attachments

Print

3
Windward ECSP Space 4: Workspace utilization
1
JOB
238390 

Code Table
Commodity Code Description
238390 Office furniture, modular system, installation
General
Quantity
1
Unit of Measure
JOB
Title
Windward ECSP Space 4: Workspace utilization
Description
Windward ECSP Space 4: Utilizing workspace vs. having 3 work stations up against one wall in a tight row:
- If the set up needs to be along one wall in areas 3 & 4, confirm that:
- Electrical outlet location currently is one per wall, how will it (if at all) affect running power lines to the workstations?
- Will selected vendor be rewiring and installing more outlets?
- There will be ample internet connection access for all workstations in each area, will selected vendor be running more internet access ports?
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25002416 Cubicles purchase and installation at Windward ECSP

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.