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Q25002381 Family Storyboard of Wellness

General Information
Solicitation Number
Q25002381version:    01
Status
Closed
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/11/2025
Amendment Date & Time
04/14/2025 02:00 PM
Amendment Reason
Extended vendor submission deadline until 4:30pm, 4/17/25.
Offer Due Date & Time
04/17/2025 04:30 PM
Description
The Hawaii State Department of Health (DOH) Family Health Services Division (FHSD) Children with Special Health Needs Branch (CSHNB) Project LAUNCH grant focuses on promoting positive mental health supports and services for children and families. Project LAUNCH defines wellness as a state of positive physical, emotional, social and behavioral health. For this program, behavioral health includes mental health and positive development free from substance abuse and other negative behaviors.

The Substance Abuse and Mental Health Services Administration (SAMHSA) which provide funding for Project LAUNCH requires that people with lived experience serve on the Project LAUNCH Advisory Council. People with lived experience offer first-hand insights into what it is really like to access and use mental health services. Unlike providers or outside observers, people with lived experiences can speak to the emotional, social and practical impacts of programs and services. Their stories can provide qualitative data that may not be captured through quantitative data.

This project aims to capture family and community storyboard of wellness which is a visual or narrative tool that outlines how wellness is promoted, supported, and experienced within a family or community. It may include narratives, stories, photos, videos, and other ways of storytelling to capture the physical, emotional, mental, and social well-being of the individual or community. Visual and narrative elements can be captured in the storyboard which can be a powerful representation of what an individual or community is experiencing.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
William Aakhus
Attachments
HIePRO Scope 2025 Family Storyboard of Wellness.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25002381 Family Storyboard of Wellness

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Collaborate with key representatives from DOH
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Collaborate with key representatives from DOH
Description
Collaborate with key representatives from DOH to ensure tasks and timelines are executed effectively.
Attachments

Print

2
Develop a plan with timelines and activities
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Develop a plan with timelines and activities
Description
Develop a plan with timelines and activities to complete all elements of the storyboard including family journey maps, photo or video documentations, and children and youth stories.
Attachments

Print

3
Convene a planning team with key partner
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Convene a planning team with key partner
Description
Convene a planning team with key partners to develop and implement a community vision of wellness which will become the storyboard of wellness.
Attachments

Print

4
Develop process to work with families & communities journey maps
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Develop process to work with families & communities journey maps
Description
Develop and implement a process to work with at least ten (10) families in two (2) communities to develop their family journey maps which tells their story accessing services and/or supports to promote their wellbeing and resilience.
Attachments

Print

5
Develop process to work with families & communities video/photo
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Develop process to work with families & communities video/photo
Description
Develop and implement a process to work with families and community members to produce photo and/or video documentation of their community’s wellness.
Attachments

Print

6
Develop process to work with families & communities stories
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Develop process to work with families & communities stories
Description
Develop and implement a process for working with at least ten (10) children and youth in two (2) communities to develop their stories.
Attachments

Print

7
Produce two family storyboards
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Produce two family storyboards
Description
Produce two storyboards based on the family journey maps, the photo documentation, and children’s stories from each of the two communities.
Attachments

Print

8
Conduct an event where of two storyboards
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Conduct an event where of two storyboards
Description
Conduct an event where the two storyboards and collateral materials (family journey maps, photo documentation, and children/youth stories) will be displayed with opportunities for feedback from families and community members.
Attachments

Print

9
Produce report with documentation of the process
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Produce report with documentation of the process
Description
Produce report with documentation of the process with recommendations for future storyboard projects.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25002381 Family Storyboard of Wellness

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.