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Q25002368 Early Childhood Partnerships Continuum of Supports

General Information
Solicitation Number
Q25002368version:    02
Status
Closed
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/10/2025
Amendment Date & Time
04/14/2025 02:00 PM
Amendment Reason
Extended vendor submission deadline until 4:30pm, 4/25/25.
Offer Due Date & Time
04/25/2025 04:30 PM
Description
The Hawaii State Department of Health (DOH) Family Health Services Division (FHSD) and its Children with Special Health Needs Branch (CSHNB) are dedicated to ensuring that all children and youth, especially those with special health care needs, achieve optimal health, growth, and development. This is accomplished by enhancing access to a well-coordinated, family-centered health care system and improving outcomes through system development, assessment, education, collaborative partnerships, and family support. Early Childhood Systems building is housed within CSHNB to help promote partnerships to strengthen services for children in a mixed delivery system.

This project aims to support collaboration and partnerships within early childhood program partners to improve the communication and infrastructure amongst different agencies and programs to ensure that children are safe, healthy, and ready to succeed.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
William Aakhus
Attachments
HIePRO Scope 2025 Child Care Partnerships Support.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25002368 Early Childhood Partnerships Continuum of Supports

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Collaborate with DOH staff
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Collaborate with DOH staff
Description
Collaborate with DOH staff to ensure tasks and timelines are executed effectively.
Attachments

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2
Coordinate with CSHNB Early Childhood Coordinator
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Coordinate with CSHNB Early Childhood Coordinator
Description
Coordinate with CSHNB Early Childhood Coordinator to convene quarterly Early Childhood Partnership meetings where information can be shared and address concerns raised by partners. Ensure that travel for at least four neighbor island participants is provided for optimal representation from rural communities.
Attachments

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3
Provide support for travel for 3x early childhood partners
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Provide support for travel for 3x early childhood partners
Description
Provide support for travel and attendance for three early childhood partners to visit at least four neighboring islands and rural communities to better understand the strengths and challenges faced by different geographic areas.
Attachments

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4
Support at least six training of trainers and training events.
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Support at least six training of trainers and training events.
Description
Support at least six training of trainers and training events.
Attachments

Print

5
Provide DOH staff with logistical supports
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Provide DOH staff with logistical supports
Description
Provide DOH staff with logistical supports to secure facilities, hospitality, refreshments, and other needs for meetings and events.
Attachments

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6
Identify other early childhood stakeholders in Hawaii
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Identify other early childhood stakeholders in Hawaii
Description
Identify other early childhood stakeholders in Hawaii to be included in Partnership meetings.
Attachments

Print

7
Produce report of Early Childhood Partnership meetings
1
JOB
923120 

Code Table
Commodity Code Description
923120 Maternity and child health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Produce report of Early Childhood Partnership meetings
Description
Produce report with documentation of Early Childhood Partnership meetings and events, key issues discussed and addressed, and recommendations for next steps.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25002368 Early Childhood Partnerships Continuum of Supports

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.