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B25002301 To Fabricate, Print, & Mailout Juror Questionnaires & Summons

General Information
Solicitation Number
B25002301version:    02
Status
Closed
Department
Judiciary
Division
First Circuit
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/05/2025
Amendment Date & Time
04/07/2025 02:00 PM
Amendment Reason
ADDENDUM NO 2 - PROVIDING RESPONSES TO QUESTIONS RECEIVED. REFER TO IFB J26028 ADDENDUM NO. 2. PROVIDING SAMPLE COPIES REFER TO IFB J26028 QUESTIONNAIRE SAMPLES
Offer Due Date & Time
04/11/2025 12:00 PM
Description
To Fabricate, Print, and Mail Out Juror Questionnaires and Summons Statewide for the State of Hawaii, The Judiciary. Work included in this contract shall consist of fabricating, printing, personalizing and mailing out Juror Questionnaires and Juror Summons with valid addresses. The Offeror shall be responsible for all costs for labor, tools, equipment and other appurtenances necessary to provide such forms and services. Services shall be provided for a (12) twelve-month period beginning July 1, 2025 through June 30, 2026, with the option to extend for three additional (12) twelve-month periods.

For further details, please refer to IFB J26028 Specifications.
Contact Person
Miyasato, Noreen
Email
noreen.k.miyasato@courts.hawaii.gov
Phone
808-538-5805
General Comments
Bids and Offer Forms (SECTION FOUR - OFFER FORM of this IFB) received after the date and time specified in HIePRO or at a location other than the HIePRO website indicated above will not be considered. All proposals must be made on forms obtainable from the above HIePRO website and must be in accordance with the accompanying instructions. All bids and Offer Forms (SECTION FOUR - OFFER FORM of this IFB) shall be submitted through HIePRO with TOTAL BID AMOUNT.

For further details, please refer to IFB J26028 Specifications.

Contractor shall submit original and three copies of the invoice to the respective Circuits for separate billing, at the addresses listed below:

The Judiciary - First Circuit Court The Judiciary - Second Circuit
Fiscal Office Fiscal Office
777 Punchbowl Street 2145 Main Street
Honolulu, HI 96813 Wailuku, HI 96793-1679
Phone: (808) 539-4350 Phone: (808) 244-2999

The Judiciary - Third Circuit The Judiciary - Fifth Circuit
Fiscal Office Fiscal Office
777 Kilauea Avenue 3970 Kaana Street
Hilo, HI 96720 Lihue, HI 96766-1283
Phone: (808) 961-7424 Phone: (808) 482-2340
Procurement Officer
Brian Lee
Attachments
IFB J26028 SPECIFICATIONS.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
JUDICIARY DISCRIMINATION HARASSMENT FREE WORK PLACE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace CLEAN.pdf
STANDARDS OF CONDUCTION DECLARATION-103D Standards of Conduct Declaration.pdf
IFB J26028 ADDENDUM NO.1.pdf
IFB J26028 ADDENDUM NO. 2.pdf
IFB J26028 QUESTIONNAIRE SAMPLES.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

B25002301 To Fabricate, Print, & Mailout Juror Questionnaires & Summons

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Fabricate, Print, and Mail Out Juror Questionnaires and Summons
1
JOB
323111, 323111, 561431, 323111, 561431, 323113, 323111, 323111, 323111, 333248, 323111, 323111, 323111, 323111, 323111, 323111, 323113, 323113, 323120, 323111 

Code Table
Commodity Code Description
323111 Commercial printing (except screen, books)
323111 Commercial quick printing (except books)
561431 Parcel mailing services combined with one or more other office support services, private
323111 Computer forms (manifold or continuous) printing
561431 Parcel mailing services, private
323113 Job printing, screen
323111 Print shops, digital (except printing books)
323111 Print shops, letterpress (except printing books)
323111 Print shops, quick (except printing books)
333248 Letterpress printing presses manufacturing
323111 Business forms commercial printing (except screen) without publishing
323111 Printing manifold business forms
323111 Business forms, manifold, printing
323111 Job printing (except screen, books)
323111 Job printing, letterpress (except books)
323111 Printing, letterpress (except books, grey goods)
323113 Business forms (except manifold) screen printing without publishing
323113 Screen printing (except books, manifold business forms, grey goods)
323120 Printing postpress services (e.g., beveling, bronzing, folding, gluing, edging, foil stamping) to printed products (e.g., books, cards, paper)
323111 Manifold business forms printing
General
Quantity
1
Unit of Measure
JOB
Title
Fabricate, Print, and Mail Out Juror Questionnaires and Summons
Description
Work included in this contract shall consist of fabricating, printing, personalizing and mailing out Juror Questionnaires and Juror Summons with valid addresses. The Offeror shall be responsible for all costs for labor, tools, equipment and other appurtenances necessary to provide such forms and services. Services shall be provided for a (12) twelve-month period beginning July 1, 2025 through June 30, 2026, with the option to extend for three additional (12) twelve-month periods.

See IFB J26028
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

B25002301 To Fabricate, Print, & Mailout Juror Questionnaires & Summons

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • INVOICING PROCEDURES: Contractor shall submit original and three copies of the invoice to the respective Circuits for separate billing, at the addresses listed below: The Judiciary - First Circuit Court The Judiciary - Second Circuit Fiscal Office Fiscal Office 777 Punchbowl Street 2145 Main Street Honolulu, HI 96813 Wailuku, HI 96793-1679 Phone: (808) 539-4350 Phone: (808) 244-2999 The Judiciary - Third Circuit The Judiciary - Fifth Circuit Fiscal Office Fiscal Office 777 Kilauea Avenue 3970 Kaana Street Hilo, HI 96720 Lihue, HI 96766-1283 Phone: (808) 961-7424 Phone: (808) 482-2340
  • OFFER FORMS - SECTION FOUR : Bids and Offer Forms (SECTION FOUR - OFFER FORM of this IFB) received after the date and time specified in HIePRO or at a location other than the HIePRO website indicated above will not be considered. All proposals must be made on forms obtainable from the above HIePRO website and must be in accordance with the accompanying instructions. All bids and Offer Forms (SECTION FOUR - OFFER FORM of this IFB) shall be submitted through HIePRO with TOTAL BID AMOUNT.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.