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Q25002300 ELECTRONIC BENCHBOOK PROJECT - CIVIL CHAPTER UPDATE

General Information
Solicitation Number
Q25002300
Status
Closed
Department
Judiciary
Division
Administration
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
04/05/2025
Offer Due Date & Time
04/11/2025 12:00 PM
Description
The Judiciary, State of Hawai‘i seeks quotes from expert legal consultants to provide services for the Electronic Benchbook project. The Judiciary will contract with an individual to research, prepare, organize, and write material for the Benchbook Civil Chapter update. The Contractor shall work with the Judiciary’s Judicial Education Committee to identify the relevant materials to be included in the Benchbook, as well as the scope of the materials to be included in the project.

The Contractor will operate as an independent contractor. Judiciary facilities and equipment will not be available to conduct the work. The Judiciary will provide access to the online legal research service Westlaw.
Contact Person
Cruz, Tritia L
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
-All questions shall be submitted through HIePRO by 4/8/2025 12:00 P.M. HST
-Refer to Benchbook Specifications-CIVIL for further details
-Attachment B Benchbook Quote Form-CIVIL shall be submitted through HIePRO. See attached Attachment B Benchbook Quote Form-CIVIL
-Contract award is contingent upon availability of funding

Quote amount shall include all applicable taxes and expenses required to fulfill the terms and conditions of this solicitation.

* Total Quote Amount shall be the amount to be entered into the Hawaii eProcurement System (HIePRO) as the Total Bid Amount.
Procurement Officer
Ni Ho
Attachments
Benchbook Specifications CIVIL.pdf
Attachment A Sample Page Special Proceedings.pdf
Attachment B Benchbook Quote Form CIVIL.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
JUDICIARY DISCRIMINATION HARASSMENT FREE WORK PLACE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace CLEAN.pdf
STANDARDS OF CONDUCTION DECLARATION-103D Standards of Conduct Declaration.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia L.

Q25002300 ELECTRONIC BENCHBOOK PROJECT - CIVIL CHAPTER UPDATE

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Electronic Benchbook Project – Civil Chapter Update
1
JOB
519210, 711510, 541110, 541110, 541110, 541110, 541110, 541110, 541110, 541110, 541110, 541110, 541110 

Code Table
Commodity Code Description
519210 Reference libraries
711510 Independent technical writers
541110 Attorneys' offices
541110 Attorneys' private practices
541110 Corporate law offices
541110 Counselors' at law offices
541110 Counselors' at law private practices
541110 Law firms
541110 Law offices
541110 Law practices
541110 Lawyers' offices
541110 Lawyers' private practices
541110 Legal aid services
General
Quantity
1
Unit of Measure
JOB
Title
Electronic Benchbook Project – Civil Chapter Update
Description
Please refer to the attached Benchbook Specifications-CIVIL and Attachment B Benchbook Quote form and other documents.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia L.

Q25002300 ELECTRONIC BENCHBOOK PROJECT - CIVIL CHAPTER UPDATE

Instructions
  • Benchbook Offer Form: Attachment B Benchbook Quote Form - CIVIL shall be submitted through HIePRO
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.