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B25002299 CPAP/BiPAP Machines and Supplies for the Health Care Division

General Information
Solicitation Number
B25002299version:    01
Status
Closed
Department
Corrections and Rehabilitation
Division
Health Care Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods
Release Date
04/04/2025
Amendment Date & Time
04/21/2025 02:00 PM
Amendment Reason
Extension of Bid Due Date from 4/21/2025, 4:30 pm HST to 4/28/2025, 4:30 pm HST to allow for more time for vendors to bid. Pushed back contract start date to 5/15/2025, for three year period.
Offer Due Date & Time
04/28/2025 04:30 PM
Description
The State of Hawaii Department of Corrections and Rehabilitation – Health Care Division (DCR – HCD) is seeking a vendor to supply home CPAP (Continuous Positive Airway Pressure) and BiPAP machines, portable batteries, and associated accessories and supplies for patients requiring respiratory support across eight facilities.

This solicitation is based on estimated annual usage, and the Department does not guarantee the purchase of specific quantities. The Department reserves the right to purchase more or less than the estimated amounts based on actual requirements, at the quoted prices. The Offeror must accommodate fluctuations in demand without penalty. Should the estimated quantities not be fully utilized, this shall not constitute grounds for an equitable adjustment under the contract.

The Offeror shall complete the required information on the following pages. If an item does not apply, the Offeror must state “Not Applicable” (NA). The quoted Unit Bid prices shall be the all-inclusive cost and include all applicable costs such as federal and State taxes (HIGET), labor, handling, etc. Only the shipping charges may be added as a separate line item on the invoice, no other costs shall be allowed. If there is no charge for a Unit Bid item, the Offeror must indicate “No Charge” on the bid price line. Any blank price fields shall be interpreted as “No Charge.”

Offers of “equivalent” products of the brand name manufacturer, must attach an itemized quote on company letterhead that identifies the item by brand name, if any, and make or model number. The Department will make the sole determination to accept any proposed “equivalent” products (that are not the make and model identified).

The Offeror must upload all mandatory Offer Forms OF-1, through OF-7. Offeror must attach and upload their product warranty information also for evaluation, with their HIePRO Offer.

Price Adjustments: The unit bid prices shall remain firm for the initial twelve (12) month period commencing on the start date stated on the Notice to Proceed. Once a year, and prior to the commencement of each 12-month extension period, the Contractor may request from the Contract Administrator for a price adjustment to the original quoted unit bid prices. The Contractor must provide proper justification for the reason, and provide clear calculation of the price adjustment (such as supplier invoices, etc.), and there shall be no price adjustments for increase in profit. The Contract Administrator has the sole discretion to grant approval.
Contact Person
Yamamoto, Marc
Email
dcr.bids@hawaii.gov
Phone
808-587-3464
General Comments
Mandatory attachments to Offeror's HIePRO Bid: 1. The Offeror must upload all mandatory Offer Forms OF-1, through OF-7. 2. Offeror must attach and upload their product warranty information also for bid evaluation.
Procurement Officer
Marc Yamamoto
Attachments
Mandatory Offer Forms and Please Attach Your Product Warranty also.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B25002299 CPAP/BiPAP Machines and Supplies for the Health Care Division

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Total Estimated Annual Sum Bid (From Offer Form OF-4)
1
YEAR
334510, 423450, 334510, 423450, 339113 

Code Table
Commodity Code Description
334510 Respiratory analysis equipment, electromedical, manufacturing
423450 Medical equipment merchant wholesalers
334510 Ventilators, electromedical, manufacturing
423450 Medical supplies (except household first-aid kits and nonsurgical bandages) merchant wholesalers
339113 Respiratory protection mask manufacturing
General
Quantity
1
Unit of Measure
YEAR
Title
Total Estimated Annual Sum Bid (From Offer Form OF-4)
Description
Please enter the Extended Annual Total amount of all Items #1 through #40 from Offer Form Page OF-4.

The Offeror shall complete the required information on the following pages. If an item does not apply, the Offeror must state “Not Applicable” (NA). The quoted Unit Bid prices shall be the all-inclusive cost and include all applicable costs such as federal and State taxes (HIGET), labor, handling, etc. Only the shipping charges may be added as a separate line item on the invoice, no other costs shall be allowed. If there is no charge for a Unit Bid item, the Offeror must indicate “No Charge” on the bid price line. Any blank price fields shall be interpreted as “No Charge.”

This solicitation is based on estimated annual usage, and the Department does not guarantee the purchase of specific quantities. The Department reserves the right to purchase more or less than the estimated amounts based on actual requirements, at the quoted prices. The Offeror must accommodate fluctuations in demand without penalty. Should the estimated quantities not be fully utilized, this shall not constitute grounds for an equitable adjustment under the contract.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B25002299 CPAP/BiPAP Machines and Supplies for the Health Care Division

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • Mandatory Attachments to be Uploaded to Offeror's Bid: Two Mandatory attachments to Offeror's HIePRO Bid: 1. The Offeror must upload all mandatory Offer Forms OF-1 through OF-7, and 2. Offeror must attach and upload their product warranty information also for bid evaluation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.