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B25002161 Special Diet Products to Various HIDOE School Cafeterias

General Information
Solicitation Number
B25002161version:    05
Status
Closed
Department
Education
Division
Office of Fiscal Services Procurement and Contracts Branch
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/25/2025
Amendment Date & Time
05/14/2025 02:00 PM
Amendment Reason
Addendum E issued to make changes and update the Offer Pages. Refer to attached Addendum E.
Offer Due Date & Time
05/21/2025 04:30 PM
Description
Furnish and Deliver Special Diet Products to Various Hawaii State Department of Education School Cafeterias Statewide. Refer to HIePRO Attachments for Legal Notice and Solicitation (including any additional offer pages).
Contact Person
Perry, Albert
Email
albert.k.perry@k12.hi.us
Phone
808-675-0130
General Comments
Requests for Consideration of "Pre-approved Acceptable Products", will be received up to 3:00 p.m. (HST) on Tuesday, May 6, 2025, to the Hawaii State Department of Education, Procurement and Contracts Branch, via email to doe-procurement@k12.hi.us. Refer to Solicitation, Reference Special Conditions No. 25 and Addendum B.
Procurement Officer
Lois Mow
Attachments
IFB D25 097 Legal Notice.pdf
IFB D25 097 Solicitation.pdf
IFB D25 097 Additional Offer Pages.pdf
IFB D25 097 Addendum A.pdf
IFB D25 097 Addendum B.pdf
IFB D25 097 Addendum C.pdf
IFB D25 097 Addendum D.pdf
IFB D25 097 Addendum E.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Perry, Albert.

B25002161 Special Diet Products to Various HIDOE School Cafeterias

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IFB D25 097 Offer Pages Group 1 Oahu
1
LOT
424490, 424490, 424490, 424490, 424490, 424410, 424490, 424410, 424410 

Code Table
Commodity Code Description
424490 Poultry, canned, merchant wholesalers
424490 Prepared foods (except frozen) merchant wholesalers
424490 Cereal products merchant wholesalers
424490 Vegetables, canned, merchant wholesalers
424490 Meats, canned, merchant wholesalers
424410 Food, general-line, merchant wholesalers
424490 Fruits, canned, merchant wholesalers
424410 General-line groceries merchant wholesalers
424410 Groceries, general-line, merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
IFB D25 097 Offer Pages Group 1 Oahu
Description
See attached
Attachments Download All

Print

2
IFB D25 097 Offer Pages Group 2 Hawaii
1
LOT
424490, 424490, 424490, 424490, 424490, 424410, 424490, 424410, 424410 

Code Table
Commodity Code Description
424490 Poultry, canned, merchant wholesalers
424490 Prepared foods (except frozen) merchant wholesalers
424490 Cereal products merchant wholesalers
424490 Vegetables, canned, merchant wholesalers
424490 Meats, canned, merchant wholesalers
424410 Food, general-line, merchant wholesalers
424490 Fruits, canned, merchant wholesalers
424410 General-line groceries merchant wholesalers
424410 Groceries, general-line, merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
IFB D25 097 Offer Pages Group 2 Hawaii
Description
See attached
Attachments Download All

Print

3
IFB D25 097 Offer Pages Group 3 Maui
1
LOT
424490, 424490, 424490, 424490, 424490, 424410, 424490, 424410, 424410 

Code Table
Commodity Code Description
424490 Poultry, canned, merchant wholesalers
424490 Prepared foods (except frozen) merchant wholesalers
424490 Cereal products merchant wholesalers
424490 Vegetables, canned, merchant wholesalers
424490 Meats, canned, merchant wholesalers
424410 Food, general-line, merchant wholesalers
424490 Fruits, canned, merchant wholesalers
424410 General-line groceries merchant wholesalers
424410 Groceries, general-line, merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
IFB D25 097 Offer Pages Group 3 Maui
Description
See attached
Attachments Download All

Print

4
IFB D25 097 Offer Pages Group 4 Molokai
1
LOT
424490, 424490, 424490, 424490, 424490, 424410, 424490, 424410, 424410 

Code Table
Commodity Code Description
424490 Poultry, canned, merchant wholesalers
424490 Prepared foods (except frozen) merchant wholesalers
424490 Cereal products merchant wholesalers
424490 Vegetables, canned, merchant wholesalers
424490 Meats, canned, merchant wholesalers
424410 Food, general-line, merchant wholesalers
424490 Fruits, canned, merchant wholesalers
424410 General-line groceries merchant wholesalers
424410 Groceries, general-line, merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
IFB D25 097 Offer Pages Group 4 Molokai
Description
See attached
Attachments Download All

Print

5
IFB D25 097 Offer Pages Group 5 Lanai
1
LOT
424490, 424490, 424490, 424490, 424490, 424410, 424490, 424410, 424410 

Code Table
Commodity Code Description
424490 Poultry, canned, merchant wholesalers
424490 Prepared foods (except frozen) merchant wholesalers
424490 Cereal products merchant wholesalers
424490 Vegetables, canned, merchant wholesalers
424490 Meats, canned, merchant wholesalers
424410 Food, general-line, merchant wholesalers
424490 Fruits, canned, merchant wholesalers
424410 General-line groceries merchant wholesalers
424410 Groceries, general-line, merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
IFB D25 097 Offer Pages Group 5 Lanai
Description
See attached
Attachments Download All

Print

6
IFB D25 097 Offer Pages Group 6 Kauai
1
LOT
424490, 424490, 424490, 424490, 424490, 424410, 424490, 424410, 424410 

Code Table
Commodity Code Description
424490 Poultry, canned, merchant wholesalers
424490 Prepared foods (except frozen) merchant wholesalers
424490 Cereal products merchant wholesalers
424490 Vegetables, canned, merchant wholesalers
424490 Meats, canned, merchant wholesalers
424410 Food, general-line, merchant wholesalers
424490 Fruits, canned, merchant wholesalers
424410 General-line groceries merchant wholesalers
424410 Groceries, general-line, merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
IFB D25 097 Offer Pages Group 6 Kauai
Description
See attached
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Perry, Albert.

B25002161 Special Diet Products to Various HIDOE School Cafeterias

Instructions
  • BID ATTACHMENTS: This solicitation contains attachments that bidders must download (open, save, or print document(s) on their own computer system), enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed forms to the HIePRO online response.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL INSTRUCTIONS/PROVISIONS: Additional instructions/provisions are attached which apply to this Solicitation.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • ORIGINAL OFFER PAGES: Hard copies of ALL ORIGINAL OFFER PAGES AND ANY OTHER APPLICABLE DOCUMENTS AS STATED IN THE SOLICITATION must be received by the Hawaii Department of Education, Procurement and Contracts Branch, 94-275 Mokuola Street, Room 200, Waipahu, Hawaii 96797 within five working days after bid closing date. FAILURE TO SUBMIT BOTH: ELECTRONIC ATTACHMENTS WITH ONLINE BID RESPONSE; AND HARD COPIES OF ALL ORIGINAL OFFER PAGES AND ANY OTHER APPLICABLE DOCUMENTS AS STATED IN THE SOLICITATION WITHIN FIVE WORKING DAYS AFTER BID CLOSING DATE MAY BE CAUSE FOR REJECTION OF THE BID. Failure to upload the completed forms AND submit hard copies of all original offer pages and any other applicable documents as stated in the solicitation by the deadline may be CAUSE for REJECTION OF THE BID.
  • RFP ATTACHMENTS: This solicitation contains attachments that Offerors must download (open, save, or print document(s) on their own computer system), enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed forms to the HIePRO online response.
  • ORIGINAL PROPOSAL IDENTIFICATION AND INFORMATION FORM: A hard copy of the PROPOSAL IDENTIFICATION AND INFORMATION FORM AS STATED IN THE SOLICITATION must be received by the Hawaii Department of Education, Procurement and Contracts Branch, 94-275 Mokuola Street, Room 200, Waipahu, Hawaii 96797 within five (5) working days after the proposal due date. FAILURE TO SUBMIT BOTH: ELECTRONIC ATTACHMENT WITH ONLINE OFFER; AND HARD COPY OF ORIGINAL PROPOSAL IDENTIFICATION AND INFORMATION FORM AS STATED IN THE SOLICITATION WITHIN FIVE (5) WORKING DAYS AFTER PROPOSAL DUE DATE MAY BE CAUSE FOR REJECTION OF THE OFFER. Failure to upload the completed offer AND to submit a hard copy of the original Proposal Identification and Information Form and any other applicable documents as stated in the solicitation by the deadline may be CAUSE for REJECTION OF THE OFFER.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.