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B25002062 LEASING OF HYBRID ENGINE SUVS

General Information
Solicitation Number
B25002062version:    02
Status
Closed
Department
Health
Division
Director of Health
Islands (where the work/delivery is to be performed)
Hawaii
Category
Goods and Services
Release Date
03/20/2025
Amendment Date & Time
04/03/2025 12:00 PM
Amendment Reason
Amending Offer Due Date & Time from 04/08/2025 08:00 AM to 04/15/2025 08:00 AM
Offer Due Date & Time
04/15/2025 08:00 AM
Description
The purpose of this Invitation for Bids (IFB) is for the State of Hawaii, Department of Health - Hawaii District Health Office (STATE) to enter into an agreement with professional service providers who are experienced in acquisition, leasing, and maintenance and who will submit a bid for cost savings. The IFB will address such factors such as multiple vehicle acquisition, leasing options, interest rates, and maintenance for State Vehicles.
Contact Person
Vegafria, Jacqueline Jean
Email
jacqueline.vegafria@doh.hawaii.gov
Phone
808-974-6009
General Comments
Procurement Officer
John P. Kolman
Attachments
FY25 IFB Leasing of Hybrid Engine SUVs.pdf
Addendum 1.pdf
Addendum 2.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Vegafria, Jacqueline Jean.

B25002062 LEASING OF HYBRID ENGINE SUVS

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
LEASING OF HYBRID ENGINE SUVS
12
EACH
423110, 423110, 532112, 532112, 423110, 532112, 532112, 532112, 532112, 532112, 423110, 423110, 423110 

Code Table
Commodity Code Description
423110 Sport utility vehicle merchant wholesalers
423110 Transportation equipment, motor vehicle, merchant wholesalers
532112 Automobile leasing
532112 Car leasing
423110 Used car merchant wholesalers
532112 Fleet leasing, passenger vehicle
532112 Passenger car leasing
532112 Passenger truck (light duty) leasing
532112 Passenger vehicle fleet leasing
532112 Sport utility vehicle leasing
423110 Automobile auction merchant wholesalers
423110 Automobile merchant wholesalers
423110 Motor vehicle merchant wholesalers
General
Quantity
12
Unit of Measure
EACH
Title
LEASING OF HYBRID ENGINE SUVS
Description
The State of Hawaii, Department of Health currently has over forty-five (45) vehicles of various types which will need to be replaced. Therefore, the STATE is interested in receiving bids for the replacement of up to twelve (12) vehicles. However, the STATE may request to lease more than twelve (12) vehicles depending on the STATE’s needs and availability of funds. Submit unit prices for proposed vehicles. Must include all costs associated with acquisition, leasing, and maintenance.
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Vegafria, Jacqueline Jean.

B25002062 LEASING OF HYBRID ENGINE SUVS

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.