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B25001970 IFB No. 25-3022 To Provide Preventive Maintenance on Emergency G

General Information
Solicitation Number
B25001970
Status
Closed
Department
University of Hawaii
Division
University of Hawaii
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
03/10/2025
Offer Due Date & Time
03/21/2025 02:30 PM
Description
IFB No. 25-3022 To Provide Preventive Maintenance on Emergency Generators for University of Hawaii at Manoa, Honolulu, Hawaii
Contact Person
Shimoda, Scott
Email
scottmhs@hawaii.edu
Phone
808-956-8674
General Comments
Contract start and end dates are tentative. The actual start and end dates will be indicated in the Notice to Proceed letter. Include the Mandatory Bid Form (MBF) and ensure the prices entered are the same in HIePRO as what is listed on the MBF.
Procurement Officer
Karlee Hisashima
Attachments
IFB253022MBF-IFB253022MBF.pdf
IFB253022-IFB253022.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Shimoda, Scott.

B25001970 IFB No. 25-3022 To Provide Preventive Maintenance on Emergency G

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Total Bid Price (Items 1 & 2)
1
LOT
811310, 811310, 238290, 811310, 811310 

Code Table
Commodity Code Description
811310 Heavy machinery and equipment repair and maintenance services
811310 Service machinery and equipment repair and maintenance services
238290 Power generating equipment (except home standby power generator) installation
811310 Motor repair and maintenance services, commercial or industrial
811310 Electrical generating and transmission equipment repair and maintenance services
General
Quantity
1
Unit of Measure
LOT
Title
Total Bid Price (Items 1 & 2)
Description
The amount entered should be identical to total bid price listed in the mandatory bid form. Prices shall include all applicable transportation and delivery fees f.o.b destination labor, overhead and taxes.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Shimoda, Scott.

B25001970 IFB No. 25-3022 To Provide Preventive Maintenance on Emergency G

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
  • University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf