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B25001944 Dental Equipment for Health Care Division

General Information
Solicitation Number
B25001944
Status
Awarded
Department
Corrections and Rehabilitation
Division
Health Care Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
03/06/2025
Offer Due Date & Time
03/21/2025 04:30 PM
Description
Furnishing and Installation of Dental Equipment for the Health Care Division of the Department of Corrections and Rehabilitation, as specified herein. (DCR 25-HCD-29)
Contact Person
Yamamoto, Marc
Email
dcr.bids@hawaii.gov
Phone
808-587-3464
General Comments
All bidder's must attach the mandatory Offer Forms OF-1, OF-2, OF-3, OF-4, OF-5 and OF-6. A Certificate of Insurance coverages must also be submitted with the Offer Forms, to demonstrate that the bidder has proper insurance coverages. All Offer Forms must be fully completed, and no blanks are allowed. If there is no price for that offer form item, please indicate "$0.00," instead of leaving the space blank.
Only the Total Sum Bid Amount on Offer Form OF-4 must be inputted into the HIePRO Line Item Bid. The Offer Forms OF-1, OF-2 and OF-3 will indicate the individual unit prices, Offeror is advised that all quoted unit bid prices above are all-inclusive (Offeror is responsible for quoting all their applicable taxes (such as the Federal, Hawaii General Excise Tax (HIGET), as well as all fees, labor, etc.) and that no other charges will be honored.

The end date of 9/30/2025 was inputted as a six-month estimate, however this end date will change contingent upon the dates indicated on the bidder's offer forms, as the bidder will indicate the earliest dates they are able to schedule on Offer Form OF-6. Upon awarding, there will be a finalization of the formal schedule. All scheduling of disposal of current equipment, and installation of new equipment will be coordinated and approved through the Department's Health Care Division.
Procurement Officer
Marc Yamamoto
Attachments
Mandatory Offer Forms and Certificate of Insurance Request to Attach to Offer.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B25001944 Dental Equipment for Health Care Division

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Total Sum Bid Amount from Offer Form (OF-4) for Bid Items 1 - 40
1
JOB
339114, 339114, 424210, 337127, 339114, 423450, 423450, 339114, 339114, 339114 

Code Table
Commodity Code Description
339114 Dental instrument delivery systems manufacturing
339114 Dental laboratory equipment manufacturing
424210 Dental care preparations merchant wholesalers
337127 Laboratory-type furniture (e.g., benches, cabinets, stools, tables) (except dental) manufacturing
339114 Drills, dental, manufacturing
423450 Laboratory equipment, dental and medical, merchant wholesalers
423450 Dental chairs merchant wholesalers
339114 Dental chairs manufacturing
339114 Sterilizers, dental, manufacturing
339114 Dental equipment and instruments manufacturing
General
Quantity
1
Unit of Measure
JOB
Title
Total Sum Bid Amount from Offer Form (OF-4) for Bid Items 1 - 40
Description
Total Sum Bid Amount from Offer Form (OF-4) for Dental Equipment (All inclusive price for Assembly & Installation, Shipping & Handling, Removal & Disposal of Existing, All Taxes, etc.) No other charges will be honored.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B25001944 Dental Equipment for Health Care Division

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • Mandatory Offer Form (OF-1 to OF-6) and Certificate of Insurance coverage form: Offeror must attach all Offer Forms OF-1 through OF-6 (upload the forms with line item total sum bid), and also attach a Certificate of Insurance demonstrating insurance coverages.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.