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Q25001858 City and County of Honolulu Siren Modernization and Upgrades

General Information
Solicitation Number
Q25001858version:    01
Status
Closed
Department
Defense
Division
State Civil Defense
Islands (where the work/delivery is to be performed)
Oahu
Category
Construction
Release Date
02/28/2025
Amendment Date & Time
03/21/2025 02:00 PM
Amendment Reason
Updating for amendments to the Scope of Work.
Offer Due Date & Time
04/03/2025 02:00 PM
Description
HI-EMA seeks a qualified vendor to modernize nine (9) sirens located in Honolulu County.
Contact Person
Garalde, Garret
Email
garret.y.garalde@hawaii.gov
Phone
808-441-5698
General Comments
Procurement Officer
Rusty Spray
Attachments
SIREN REPAIR GUIDELINES 11.25.24.pdf
Contractor Requirement 11.21.24.pdf
Attachment 1 Group 1.pdf
Attachment 2 Group 2.pdf
Exhibit A GENERAL CONDITIONS.pdf
Exhibit B SOLAR POWER.pdf
Exhibit C Driver Connection.pdf
Exhibit D SAT CELL TESTING.pdf
City and County of Honolulu Siren Modernization and Upgrades SOW.docx
Amendment 1.docx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Garalde, Garret.

Q25001858 City and County of Honolulu Siren Modernization and Upgrades

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Group One (1) Oahu Sirens
1
JOB
238210, 238210, 238210, 238210 

Code Table
Commodity Code Description
238210 Electrical contractors
238210 Electrical wiring contractors
238210 Electrical work
238210 Electrical, electrical wiring, and low voltage electrical work
General
Quantity
1
Unit of Measure
JOB
Title
Group One (1) Oahu Sirens
Description
HI-EMA seeks a qualified vendor to modernize four (4) sirens located on Oahu. OA206, OA208, OA211, OA212A
Attachments Download All

Print

2
Group Two (2) Oahu Sirens
1
JOB
238210, 238210, 238210, 238210 

Code Table
Commodity Code Description
238210 Electrical contractors
238210 Electrical wiring contractors
238210 Electrical work
238210 Electrical, electrical wiring, and low voltage electrical work
General
Quantity
1
Unit of Measure
JOB
Title
Group Two (2) Oahu Sirens
Description
HI-EMA seeks a qualified vendor to modernize five (5) sirens located on Oahu. OA112, OA327, OA400, OA412, OA422.
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Garalde, Garret.

Q25001858 City and County of Honolulu Siren Modernization and Upgrades

Instructions
  • Multi-Award: There are two (2) separate projects for this solicitation. You may bid on one or both projects for this solicitation. Please be sure that your proposal is inclusive of all taxes and fees when submitting to HIePRO.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • Pre-offer Conference: The Pre-Offer Conference is not required to submit an offer. Please contact the procurement team at dod.hiema.procurement@hawaii.gov by March 19, 2025, at 2:00 PM for an invitation to the Microsoft Teams meeting. This Pre-Offer conference will take place online March 20, 2025 at 2:00 PM. If you are unable to attend the Pre-Offer conference, you may submit your questions through our HIePRO solicitation.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.