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B25001839 WIC Fiscal Monitoring Services

General Information
Solicitation Number
B25001839version:    02
Status
Cancelled
Canceled Reason
USDA FNS clarification changed scope of work.
Department
Health
Division
Family Health Services Division
Canceled Date
03/18/2025 11:36 AM
Islands (where the work/delivery is to be performed)
Oahu, Hawaii
Category
Goods and Services
Release Date
02/25/2025
Amendment Date & Time
03/12/2025 02:00 PM
Amendment Reason
Revised Scope of Work; revised excel spreadsheet; added milestone deliverables; changed start date to 4/1/25.
Offer Due Date & Time
03/14/2025 02:00 PM
Description
Hawaii Department of Health, WIC Services Branch seeks qualified contractor to perform annual fiscal monitoring on WIC contracted providers.

Please see attached for description of requirements.

Award may result in an Administrative Services Office Log#.

Option to extend one (1) additional three (3) month period.

Please include W-9 as an attachment with your bid.
Contact Person
Mimura, Lorie
Email
lorie.mimura@doh.hawaii.gov
Phone
808-586-4774
General Comments
Procurement Officer
Paul Uchima
Attachments
1. Solicitation Description 2025 v1.pdf
2. FMR 2025 Attachment v1.xlsx
3. Appendix D MonitoringTool 2.25.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mimura, Lorie.

B25001839 WIC Fiscal Monitoring Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
West Hawaii Community Health Center
1
JOB
541211, 541219, 921190 

Code Table
Commodity Code Description
541211 Accounting (i.e., CPAs) services, certified public
541219 Accounting services (except CPAs)
921190 General accounting offices, government
General
Quantity
1
Unit of Measure
JOB
Title
West Hawaii Community Health Center
Description
Fiscal Monitoring for FFY23 & FFY24
Attachments

Print

2
Kapiolani Medical Center for Women and Children
1
JOB
541211, 541219, 921190 

Code Table
Commodity Code Description
541211 Accounting (i.e., CPAs) services, certified public
541219 Accounting services (except CPAs)
921190 General accounting offices, government
General
Quantity
1
Unit of Measure
JOB
Title
Kapiolani Medical Center for Women and Children
Description
Fiscal Monitoring for FFY23 & FFY24.
Attachments

Print

3
Kokua Kalihi Valley
1
JOB
541211, 541219, 921190 

Code Table
Commodity Code Description
541211 Accounting (i.e., CPAs) services, certified public
541219 Accounting services (except CPAs)
921190 General accounting offices, government
General
Quantity
1
Unit of Measure
JOB
Title
Kokua Kalihi Valley
Description
Fiscal Monitoring for FFY23 & FFY24.
Attachments

Print

4
Waimanalo Health Center
1
JOB
541211, 541219, 921190 

Code Table
Commodity Code Description
541211 Accounting (i.e., CPAs) services, certified public
541219 Accounting services (except CPAs)
921190 General accounting offices, government
General
Quantity
1
Unit of Measure
JOB
Title
Waimanalo Health Center
Description
Fiscal Monitoring for FFY23 & FFY24.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mimura, Lorie.

B25001839 WIC Fiscal Monitoring Services

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.