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Q25001798 Convenings for Maui Providers Young Children’s Mental Health

General Information
Solicitation Number
Q25001798
Status
Awarded
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
02/21/2025
Offer Due Date & Time
02/27/2025 04:30 PM
Description
The Hawaii State Department of Health (DOH) Family Health Services Division (FHSD) and its Children with Special Health Needs Branch (CSHNB) are dedicated to ensuring that all children and youth, especially those with special health care needs, achieve optimal health, growth, and development. This is accomplished by enhancing access to a well-coordinated, family-centered health care system and improving outcomes through system development, assessment, education, collaborative partnerships, and family support. As part of these efforts, Project LAUNCH focuses on promoting positive mental health supports and services for children and families.

By promoting positive infant and early childhood mental health and helping families navigate care systems, it is essential to ensure that proven, effective services and supports are consistently available so families can rely on them. Often, families are unaware of the services available, and programs or providers may not be informed about new initiatives that could benefit their participants.

This project aims to raise awareness of programs and services that support young children's mental health through community convenings (conferences and/or meetings). By facilitating networking and information-sharing among early childhood and mental health providers, the project seeks to enhance collaboration amongst agencies, ensuring that families are connected to appropriate services. CSHNB is seeking a qualified Hawaii-based provider with proven experience in event coordination to ensure participants gain meaningful benefits from these community convenings.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
William Aakhus
Attachments
HIePRO Scope 2025 Maui Mental Health Convenings.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25001798 Convenings for Maui Providers Young Children’s Mental Health

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Collaborate with key representatives from DOH
1
JOB
541611 

Code Table
Commodity Code Description
541611 Business management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Collaborate with key representatives from DOH
Description
Collaborate with key representatives from DOH to ensure tasks and timelines are executed effectively.
Attachments

Print

2
Convene a planning team with key stakeholders
1
JOB
541611 

Code Table
Commodity Code Description
541611 General management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Convene a planning team with key stakeholders
Description
Convene a planning team with key stakeholders to develop three (3) convenings, conferences, and/or meetings, etc.) for approximately 60 participants to share information on their programs and services, explain their referral and intake processes, and share their approaches to engaging with families and providers. Coordinator shall meet with the planning team to assist with the following:
i. Coordinator will identify possible venues and with the approval of DOH, reserve the facility and coordinate hospitality services for speakers and attendees to ensure a successful event
ii. Support participant engagement including providing air and ground transportation for attendees.
iii. Support keynote and breakout speakers and facilitators by assisting with securing travel and accommodations for the event.
iv. Convening planning team to collaborate on event goals, objectives, agenda, and identify key speakers and breakouts.
Attachments

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3
Assist with publicity, registration, and pre-event planning
1
JOB
541611 

Code Table
Commodity Code Description
541611 General management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Assist with publicity, registration, and pre-event planning
Description
Assist with publicity, registration, and pre-event planning.
Attachments

Print

4
Provide on-site support assistance
1
JOB
541611 

Code Table
Commodity Code Description
541611 General management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Provide on-site support assistance
Description
Provide on-site support assistance such as
i. Overseeing on-site logistics, including event setup, vendor coordination and participant support.
ii. Coordinate technology setup and room arrangements as needed.
iii. Be available during the event to address any issues or concerns that may arise.
Attachments

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5
Support follow up activities with resources or identified needs
1
JOB
541611 

Code Table
Commodity Code Description
541611 General management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Support follow up activities with resources or identified needs
Description
Support follow up activities with resources or identified needs that arise from convenings.
Attachments

Print

6
Design and execute meeting evaluation and provide certification
1
JOB
541611 

Code Table
Commodity Code Description
541611 General management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Design and execute meeting evaluation and provide certification
Description
Design and execute meeting evaluation and provide certification of attendance to participants.
Attachments

Print

7
Produce report with documentation of convenings
1
JOB
541611 

Code Table
Commodity Code Description
541611 General management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Produce report with documentation of convenings
Description
Produce report with documentation of convenings including dates, locations, number of attendees, evaluations from attendees, and recommendations for next steps.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25001798 Convenings for Maui Providers Young Children’s Mental Health

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.