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P25001767 Providing the Financial and Compliance Audit of the Judiciary

General Information
Solicitation Number
P25001767version:    01
Status
Awarded
Department
Judiciary
Division
Administration
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
02/18/2025
Amendment Date & Time
03/10/2025 02:00 PM
Amendment Reason
ADDENDUM NO. 1 - UPDATE SECTION 1.3 PERIOD OF PERFORMANCE FIRST SENTENCE TO READ: The contract shall commence date specified on the Notice to Proceed and end on June 30, 2026.
Offer Due Date & Time
03/19/2025 12:00 PM
Description
Solicit the auditing services of a certified public accounting firm, by competitive sealed proposals, to conduct: a general audit of the financial transactions, books, and accounts of the Judiciary for the fiscal year ended June 30, 2025; to examine the related internal control systems; and to examine grant operations for compliance with applicable Federal and State laws, regulation, and requirements. Providing the Financial and Compliance Audit of the Judiciary, State of Hawaii, for the Financial Fiscal Year ended June 30, 2025.
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
All Offers/Proposals must typewritten on the OFFER FORM provided and on any other additional sheets required to meet the detailed responses as stated in the Specifications and/or Special Provisions and the attached General Conditions, and Procedural Requirements and must be in accordance with the terms and conditions stated herein. All cost associated with this offer preparation are the sole responsibility of the Offeror. Any offer stating terms and/or conditions contradictory to those included herein may be rejected without further consideration.

OFFER FORM SHALL BE SUMBITTED THROUGH HIEPRO.

TOTAL BID PRICE SHALL BE ENTERED INTO HIEPRO

FOR FURTHER DETAILS REFER TO RFP J26005 SPECIFICATIONS
Procurement Officer
Ni Y. Ho
Attachments
RFP J26005 SPECIFICATIONS-RFP J26005 SPECIFICATIONS FINAL.pdf
PROCEDURAL REQUIREMENTS-PrReq052003.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
JUDICIARY DISCRIMINATION HARASSMENT FREE WORK PLACE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace CLEAN.pdf
STANDARDS OF CONDUCTION DECLARATION-103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

P25001767 Providing the Financial and Compliance Audit of the Judiciary

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Providing the Financial and Compliance Audit of the Judiciary
1
JOB
541211, 541211, 541211, 921190, 541211, 541211 

Code Table
Commodity Code Description
541211 Auditing accountants' (i.e., CPAs) offices
541211 Auditing accountants' (i.e., CPAs) private practices
541211 Auditing services (i.e., CPA services), accounts
921190 Auditor's offices, government
541211 Auditors' (i.e., CPAs) offices, accounts
541211 Auditors' (i.e., CPAs) private practices, accounts
General
Quantity
1
Unit of Measure
JOB
Title
Providing the Financial and Compliance Audit of the Judiciary
Description
Solicit the auditing services of a certified public accounting firm, by competitive sealed proposals, to conduct: a general audit of the financial transactions, books, and accounts of the Judiciary for the fiscal year ended June 30, 2025; to examine the related internal control systems; and to examine grant operations for compliance with applicable Federal and State laws, regulation, and requirements. Providing the Financial and Compliance Audit of the Judiciary, State of Hawaii, for the Financial Fiscal Year ended June 30, 2025.

All Offers/Proposals must typewritten on the OFFER FORM provided and on any other additional sheets required to meet the detailed responses as stated in the Specifications and/or Special Provisions and the attached General Conditions, and Procedural Requirements and must be in accordance with the terms and conditions stated herein. All cost associated with this offer preparation are the sole responsibility of the Offeror. Any offer stating terms and/or conditions contradictory to those included herein may be rejected without further consideration.

OFFER FORM SHALL BE SUMBITTED THROUGH HIEPRO.

TOTAL BID PRICE SHALL BE ENTERED INTO HIEPRO

FOR FURTHER DETAILS REFER TO RFP J26005 SPECIFICATIONS
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

P25001767 Providing the Financial and Compliance Audit of the Judiciary

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • PROPOSALS/OFFERS : OFFER FORMS SHALL BE SUBMITTED THROUGH HIEPRO
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.