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Q25001645 Appliance Maintenance

General Information
Solicitation Number
Q25001645
Status
Awarded
Department
Health
Division
Hawaii State Hospital
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
02/07/2025
Offer Due Date & Time
02/19/2025 02:00 PM
Description
The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in seeking a contract for the Appliance Maintenance for equipment in the Commerical Kitchen and Laundry areas on the grounds of Hawaii State Hospital. See attached for specifications.
Contact Person
Adams, Troy
Email
troy.adams@doh.hawaii.gov
Phone
808-236-8296
General Comments
The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in seeking a contract for the appliance maintenance for equipment in the Kitchen and Laundry areas on the grounds of the Hawaii State Hospital. Contracts must attend a mandatory pre-offer conference on February 12, 2025, at 12:00pm. A walk through will be conducted to evaluate scope of work. Only vendors who attend mandatory pre-offer conference, upload completed offer form, and supporting documents are eligible for award. All questions must and will only be answered via online on due dates for questions and answers.
Procurement Officer
Troy Adams
Attachments
ApplianceMaintenance FY25.docx
Offer Form OF 1.docx
Qualification Form.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

Q25001645 Appliance Maintenance

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Dryer Maintenance
4
JOB
811412 

Code Table
Commodity Code Description
811412 Dishwasher, household-type, repair and maintenance services without retailing new dishwashers
General
Quantity
4
Unit of Measure
JOB
Title
Dryer Maintenance
Description
Quarterly maintenance of 3 Commercial Dryers. See equipment list in attachment.
Attachments

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2
Washer quarterly service
4
JOB
811412 

Code Table
Commodity Code Description
811412 Dishwasher, household-type, repair and maintenance services without retailing new dishwashers
General
Quantity
4
Unit of Measure
JOB
Title
Washer quarterly service
Description
Quarterly service for 4 commercial washers. See equipment list in attachment.
Attachments

Print

3
Hobart Commercial Dishewasher maintenance
4
JOB
811412 

Code Table
Commodity Code Description
811412 Dishwasher, household-type, repair and maintenance services without retailing new dishwashers
General
Quantity
4
Unit of Measure
JOB
Title
Hobart Commercial Dishewasher maintenance
Description
Maintenance service for 1 Hobart Commercial Dishwasher, see equipment info on attachment.
Attachments

Print

4
Commerical Garbage Disposal Maintenance
4
JOB
333310 

Code Table
Commodity Code Description
333310 Garbage disposal units, commercial-type, manufacturing
General
Quantity
4
Unit of Measure
JOB
Title
Commerical Garbage Disposal Maintenance
Description
Quaterly servicing of commercial garbage disposal
Attachments

Print

5
Imperial Fryer Maintenance
4
JOB
811310 

Code Table
Commodity Code Description
811310 Restaurant fryer equipment cleaning services
General
Quantity
4
Unit of Measure
JOB
Title
Imperial Fryer Maintenance
Description
Quarterly maintenance of commercial kitchen fryer, see attached for equipment list.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

Q25001645 Appliance Maintenance

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.