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B25001603 Pesticides Licensing Registration Portal

General Information
Solicitation Number
B25001603
Status
Awarded
Department
Agriculture
Division
Plant Industry Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
02/05/2025
Amendment Reason
Forgot to include relevant experience requirements.
Offer Due Date & Time
02/14/2025 02:00 PM
Description
The Hawaii Department of Agriculture (HDOA), Plant Industry Division, Pesticides Branch utilizes an integrated solution to track, license, renew, analyze, and manage chemical and non-chemical pesticide products distribution in the State. The Pesticides Branch system was initially developed using the Infor Public Sector software. Further development of a stand-alone registration system was provided using Lumisight and AWS cloud infrustructure. The current systems are heavily used by the Pesticides Branch Staff in the Enforcement, Registration and Technical Review, and Education sections.

The Pesticides Branch requires services to enhance and build upon the current Pesticides Licensing Portal application. Specifically, the Department requests development for:
1) The ability to search by inputting the EPA registration number and/or sub-registrant number for the following areas: Licensed products report, chemical products listing, special local needs product listing, experimental use permit product listing, exempted experimental use permit product listing, section 18 product listing, company product listing, and agent product listing;
2) Consolidation of all product notifications associated with an agent into one email for the following: devices - first approval, chemical first approval, chemical - discontinue notice 1, chemical - discontinue notice 2, chemical - discontinue notice 3, chemical - renewal;
3) Update the agent workflow to allow an agent for one company to also be a consultant for another company;
4) Allos agents to also be consultants;
5) Add a product list tab for active ingredients;
6) Add details to the log entries in recent activities to state status changes in the product and company detail pages;
7) Add a checkbox for "waive fee" and a comment box for notes;
8) Add a tab/sectioin for certificates for products, where all certificates generated for that product will be avaialble;
9) Add document upload functionality to the company detail page, with company name change, agent change, and other;
10) Add a payment history tab where associated payment numbers, transaction dates, payment amounts, and payment types are available on the product detail page;
11) Allow staff to change the company on the Edit Product page. Generate a new certificate with the updated company name and license number and send the certificate via email.

Please include relevant experience with government pesticides registration and licensing systems in an attachment. Relevant experience may be used to assist HDOA with responsible, responsive bidder verification.
Contact Person
Takeshima, Greg
Email
greg.y.takeshima@hawaii.gov
Phone
808-973-9404
General Comments
Procurement Officer
Greg Takeshima
Attachments
103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Takeshima, Greg.

B25001603 Pesticides Licensing Registration Portal

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Pesticides Licensing Portal Upgrades
1
EACH
541511, 541511, 541511 

Code Table
Commodity Code Description
541511 Computer software analysis and design services, custom
541511 Applications software programming services, custom computer
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
EACH
Title
Pesticides Licensing Portal Upgrades
Description
Additional requests to upgrade functionality of Registration system portal.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Takeshima, Greg.

B25001603 Pesticides Licensing Registration Portal

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.