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Q25001571 Hawaiʻi Liver Summit 2025 – Planning and Coordination

General Information
Solicitation Number
Q25001571
Status
Awarded
Department
Health
Division
Communicable Disease and Public Health Nursing Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
02/04/2025
Offer Due Date & Time
02/11/2025 02:00 PM
Description
To improve viral hepatitis screening, management, and treatment capacity among providers and healthcare team members in Hawaiʻi, the Hawaiʻi Department of Health is seeking a vendor to provide overall planning and coordination of the Hawaiʻi Liver Summit, an in-person, continuing education event targeting local healthcare providers in Honolulu in December 2025.
Required activities for the vendor include:
A. Program planning: coordinate and document at least 6 meetings with planning faculty; coordinate by emails to complete action items from meetings; collaborate with relevant partners such as Hep Free Hawaiʻi and National Hep B Task Force (which voluntarily hosts registration);
B. Recruitment planning: develop marketing and advertising strategies and materials to promote registration;
C. Accreditation planning: identify and coordinate CME/CE credit requirements and application;
D. Evaluation planning: develop metrics and survey to demonstrate practice changes;
To ensure effective engagement with local infrastructure and cultural mores, funding is for a vendor that can demonstrate: a) current educational and clinical support for viral hepatitis to organizations and/or providers; b) previous experience with planning and/or implementing in-person viral hepatitis educational programs in Hawai'i; c) collaboration with faculty trainer(s) with at least 10 years clinical experience treating patients for viral hepatitis in Hawai'i.
For more details on activities and minimum qualifications, refer to attached “Scope and Instructions for 2025 Liver Summit Planning”.
Contact Person
Pham, Thaddeus
Email
thaddeus.pham@doh.hawaii.gov
Phone
808-733-9298
General Comments
-Vendor must be currently registered and compliant in Hawaii Compliance Express (HCE).
-Vendor must be an organization providing educational and clinical support for viral hepatitis to organizations and/or providers.
- Vendor must demonstrate experience with planning in-person viral hepatitis educational programs in Hawai'i.
-Vendor must provide at least one letter of support from faculty trainer(s) with at least 10 years clinical experience treating patients for viral hepatitis in Hawai'i.
-Refer to instructions in attached “Scope and Instructions-2025 Liver Summit Planning”.
Procurement Officer
Phillip Nguyen
Attachments
Scope and Instructions for 2025 Liver Summit Planning.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Pham, Thaddeus.

Q25001571 Hawaiʻi Liver Summit 2025 – Planning and Coordination

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Program Planning – Hawaiʻi Liver Summit 2025
1
EACH
611430 

Code Table
Commodity Code Description
611430 Continuing education seminars or conferences
General
Quantity
1
Unit of Measure
EACH
Estimated Price per Unit
$6,000.00
Estimated Total Price
$6,000.00
Title
Program Planning – Hawaiʻi Liver Summit 2025
Description
1. Identify and appropriately compensate faculty and planning team members to include primary care providers, liver specialists, allied health professionals, public health professionals, and patients;
2. convene and document at least 6 meetings to conduct activities listed in the Scope and Instructions (attached);
3. consult with planning team and other experts to develop and finalize series curriculum, including faculty, topics, speakers, case presentations, schedule;
4. coordinate planning with the National Task Force on Hepatitis B, which voluntarily hosts the online registration portal and has assisted with initial planning meetings and research.
5. For summary of activities and minimum qualifications, refer to attached “Scope and Instructions-2025 Liver Summit Planning”.
Attachments

Print

2
Recruitment Planning – Hawaiʻi Liver Summit 2025
1
EACH
611430 

Code Table
Commodity Code Description
611430 Continuing education seminars or conferences
General
Quantity
1
Unit of Measure
EACH
Estimated Price per Unit
$2,200.00
Estimated Total Price
$2,200.00
Title
Recruitment Planning – Hawaiʻi Liver Summit 2025
Description
1. Identify and recruit at least 75 registrants for Hawaiʻi Liver Summit , especially providers and healthcare team members in Hawaiʻi;
2. develop materials and conduct promotional efforts, including direct communication, promotional materials, email engagement, and social media.
3. For summary of activities and minimum qualifications, refer to attached “Scope and Instructions-2025 Liver Summit Planning”.
Attachments

Print

3
Accreditation Planning – Hawaiʻi Liver Summit 2025
1
EACH
611430 

Code Table
Commodity Code Description
611430 Continuing education seminars or conferences
General
Quantity
1
Unit of Measure
EACH
Estimated Price per Unit
$5,800.00
Estimated Total Price
$5,800.00
Title
Accreditation Planning – Hawaiʻi Liver Summit 2025
Description
1. Identify and compensate accreditation entity to provide continuing education credits for Hawaiʻi Liver Summit participants, including physicians, nurses, physician assistants, and pharmacists;
2. coordinate accreditation application and reporting requirements to ensure timely and sufficient continuing education credits for Hawaiʻi Liver Summit participants.
3. For summary of activities and minimum qualifications, refer to attached “Scope and Instructions-2025 Liver Summit Planning”.
Attachments

Print

4
Evaluation Planning – Hawaiʻi Liver Summit 2024
1
EACH
611430 

Code Table
Commodity Code Description
611430 Continuing education seminars or conferences
General
Quantity
1
Unit of Measure
EACH
Estimated Price per Unit
$900.00
Estimated Total Price
$900.00
Title
Evaluation Planning – Hawaiʻi Liver Summit 2024
Description
1. Consult with the Hawaiʻi Liver Summit planning team to develop and finalize a participant evaluation survey, including change in practice components.
2. For summary of activities and minimum qualifications, refer to attached “Scope and Instructions-2025 Liver Summit Planning”.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Pham, Thaddeus.

Q25001571 Hawaiʻi Liver Summit 2025 – Planning and Coordination

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.