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Q25001569 Unmanned Aerial Systems (UAS) services

General Information
Solicitation Number
Q25001569version:    01
Status
Awarded
Department
Land & Natural Resources
Division
Forestry and Wildlife
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
02/03/2025
Amendment Date & Time
02/07/2025 02:00 PM
Amendment Reason
Line items upddated based on prebid meeting. Removed Arc Survey line item. Added mob/demob line items specific to surveys vs aerial spray operations. Added vendor certification requirments ()part 107 and Part 137) into instructions.
Offer Due Date & Time
02/14/2025 02:00 PM
Description
This solicitation is for the unmanned aerial system services for various task such as aerial survey and aerial weed treatments. Please see line items for more details.
Contact Person
Miller, Christopher Jason
Email
christopher.j.miller@hawaii.gov
Phone
808-286-3868
General Comments
Procurement Officer
David Smith
Attachments

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miller, Christopher Jason.

Q25001569 Unmanned Aerial Systems (UAS) services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Unmanned Aerial Survey Service- Standard
30
HOUR
115310, 115310, 115112 

Code Table
Commodity Code Description
115310 Aerial forest mulching or seeding
115310 Aerial wildland firefighting
115112 Aerial crop dusting or spraying (i.e., using specialized or dedicated aircraft)
General
Quantity
30
Unit of Measure
HOUR
Title
Unmanned Aerial Survey Service- Standard
Description
Service Description: Overflight of topographic features or infrastructure (fences) to monitor for things such as damage.
End Product: Georeferenced video footage and any photos of areas of concern identified by the pilot. Polyline or points -flight paths and areas of concern, report of total flight time.
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2
Unmanned Aerial Survey Service- Advanced (Weeds and other pest)
30
HOUR
115310, 115112 

Code Table
Commodity Code Description
115310 Aerial forest mulching or seeding
115112 Aerial crop dusting or spraying (i.e., using specialized or dedicated aircraft)
General
Quantity
30
Unit of Measure
HOUR
Title
Unmanned Aerial Survey Service- Advanced (Weeds and other pest)
Description
Services: Overflight of areas to survey for various plant species. Examples: 20 acres Ahuimanu (Miconia), 100 acres Kaalaea
End product: To include all post-processing of data. Orthomosaic map of the project area and points for detected invasive plants. Polyline or points for the flight paths and report of total flight time (1) <3cm GSD, (2) a digital surface model, (3) a 3D point cloud, (4) individual geo-rrefened photos, (5) and GPS points or polygons for each detected invasive plant target.
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3
Unmanned Aerial Pesticide Treatment- Precision Point Application
30
HOUR
115310, 115112 

Code Table
Commodity Code Description
115310 Aerial forest mulching or seeding
115112 Aerial crop dusting or spraying (i.e., using specialized or dedicated aircraft)
General
Quantity
30
Unit of Measure
HOUR
Title
Unmanned Aerial Pesticide Treatment- Precision Point Application
Description
Services: Overflight and treatment of target species with specified pesticides in a targeted manner. Herbicides provided by State. Minimum UAS tank size 10L. Capable of flying day or night. Examples Miconia in Ahuimanu and Kaalaea, Agave- Kaena Pt.
End Product: To include all post-processing of data. Orthomosaic map of the project area and points for detected invasive plants. Polyline or points for the flight paths and report of total flight time (1) <3cm GSD, (2) a digital surface model, (3) a 3D point cloud, (4) individual geo-rrefened photos, (5) and GPS points or polygons for each detected invasive plant target.
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4
Unmanned Aerial Pesticide Treatment- Broadcast Spray Application
25
HOUR
115112 

Code Table
Commodity Code Description
115112 Aerial crop dusting or spraying (i.e., using specialized or dedicated aircraft)
General
Quantity
25
Unit of Measure
HOUR
Title
Unmanned Aerial Pesticide Treatment- Broadcast Spray Application
Description
Services: Overflight and treatment of target species with specified pesticides in a broadcast manner. Herbicides provided by State. Minimum UAS tank size 10L.
End Product: Map of the treated area, UAS georeferenced orthorectified images of the treated area, report on the total herbicide used and # of plants treated or acres treated. Polyline or points for the treatment-flight paths and spray points.(1) <3cm GSD, (2) a digital surface model, (3) a 3D point cloud, (4) individual georrefened photos, (5) and GPS points or polygons for each treated invasive plant target.
Attachments

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5
Mobiliztion and Demob. Costs for UAS crew- Aerial Spray (hr)
30
HOUR
115112 

Code Table
Commodity Code Description
115112 Aerial crop dusting or spraying (i.e., using specialized or dedicated aircraft)
General
Quantity
30
Unit of Measure
HOUR
Title
Mobiliztion and Demob. Costs for UAS crew- Aerial Spray (hr)
Description
Per hour cost for mobilization and demobilization for UAS crew to get to and from work sites for UAS spray operations. Amount of time determinded by flight location
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6
Mobiliztion and Demob. Costs for UAS crew- Aerial Survey (hr)
30
HOUR
115310, 115112 

Code Table
Commodity Code Description
115310 Aerial forest mulching or seeding
115112 Aerial crop dusting or spraying (i.e., using specialized or dedicated aircraft)
General
Quantity
30
Unit of Measure
HOUR
Title
Mobiliztion and Demob. Costs for UAS crew- Aerial Survey (hr)
Description
Per hour mobilization and demobilization for UAS crew to get to and from flight locations for aerial survey work. Qty determined based on the flight locations.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miller, Christopher Jason.

Q25001569 Unmanned Aerial Systems (UAS) services

Instructions
  • Vendor Certifications: All vendors need to submit copies of their Part 107 for all line items. All vendors bidding on aerial spray line items need to submit both Part 107 and Part 137 certificates.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.