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B25001526 IFB - Informatics Project Manager

General Information
Solicitation Number
B25001526
Status
Released
Department
Health
Division
Disease Outbreak Control Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
01/24/2025
Offer Due Date & Time
02/06/2025 04:30 PM
Description
NOTE: This is a re-solicitation to correct the number of hours to be worked.

The STATE is seeking to contract for Informatics Project Management services to support the State of Hawaii Department of Health (“DOH”), Disease Outbreak Control Division (“DOCD”), Health Data and Informatics Office (“HDIO”) operations, including providing an expert that will address all HDOH-related areas of informatics (Electronic Laboratory Reporting (“ELR”), Electronic Case Reporting(“eCR”), and Syndromic Surveillance (“SyS”) to see to the development and completion of autonomous attesting mechanisms, the standing up of data quality frameworks, and assisting in defining internal policies and procedures as they relate to informatics.
Contact Person
Chun, Mandy
Email
mandy.chun@doh.hawaii.gov
Phone
808-725-2080
General Comments
Procurement Officer
Amber Wright
Attachments
IFB No. DOCD-2025-505 (part 1) - signed.pdf
Attachment 1 General Conditions.pdf
Attachment 2 Special Conditions.pdf
Attachment 3 Offer Form.pdf
Attachment 4 Price Quotation Form.pdf
Exhibit A Position Description.pdf
Exhibit B 2025 to 2026 State of Hawaii Government Observed Holidays.pdf
Exhibit C Sample Price Quotation Form.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chun, Mandy.

B25001526 IFB - Informatics Project Manager

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Informatics Project Manager Salary (1.0 FTE)
1
EACH
541511, 541511, 541512, 541511, 541511, 541512, 541519, 541511, 541511, 541512, 541511, 541511 

Code Table
Commodity Code Description
541511 Computer programming services, custom
541511 Computer software analysis and design services, custom
541512 Systems integration design services, computer
541511 Computer software programming services, custom
541511 Computer software support services, custom
541512 Computer systems integration analysis and design services
541519 Software installation services, computer
541511 Programming services, custom computer
541511 Software analysis and design services, custom computer
541512 Information management computer systems integration design services
541511 Software programming services, custom computer
541511 Applications software programming services, custom computer
General
Quantity
1
Unit of Measure
EACH
Title
Informatics Project Manager Salary (1.0 FTE)
Description
Informatics Project Manager Salary (1.0 FTE)
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chun, Mandy.

B25001526 IFB - Informatics Project Manager

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • Questions About Solicitation: Questions about this IFB should be directed to Mandy Chun (Mandy.Chun@doh.hawaii.gov) with a cc to Jonathan Johnson (Jonathan.Johnson@doh.hawaii.gov) and Derek Vale (Derek.W.Vale@doh.hawaii.gov).