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Q25001525 HTA Sports Consultant

General Information
Solicitation Number
Q25001525version:    01
Status
Closed
Department
Business, Economic Development, & Tourism
Division
Hawaii Tourism Authority
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
01/24/2025
Amendment Date & Time
02/04/2025 02:00 PM
Amendment Reason
Addendum 1 to RFQ 25-07 HTA Sports Consultant includes answers to questions asked at the Pre-Offer Conference and submitted on HIePRO.
Offer Due Date & Time
02/13/2025 02:00 PM
Description
The Hawai‘i Tourism Authority, an agency of the State of Hawai‘i, hereinafter referred to as the "Authority" or “HTA,” is the state agency responsible for representing the Hawaiian Islands worldwide and holistically managing tourism in Hawaiʻi sustainably consistent with community desires, economic goals, cultural values, preservation of natural resources, and visitor industry needs. The HTA was established in 1998 under Chapter 201B, Hawai‘i Revised Statutes (HRS), and is administratively attached to the Department of Business, Economic Development and Tourism (DBEDT).

The HTA is issuing this request for quotations (RFQ) to seek a qualified contractor to consult on sports marketing and sporting events for the State of Hawai‘i.

Background:
Sports events are a necessary component of a destination management organization and its strategy to produce economic development through tourism. Sports is a responsibility of the HTA, pursuant to HRS§201B-3 Powers, generally. (a) Except as otherwise limited by this chapter, the authority may: (19) Coordinate the development of new products with the counties and other persons in the public sector and private sector, including the development of sports; and pursuant to HRS§201B-7 Tourism-related activities. (a) The authority may enter into contracts and agreements that include the following: (4) Promotion, development, and coordination of sports-related activities and events.

**PLEASE SEE RFQ DOCUMENT FOR FULL DETAILS**
Contact Person
Fermahin, Tracey
Email
tracey.a.fermahin@hawaii.gov
Phone
808-973-2255
General Comments
Please note that February 24, 2025, is the anticipated contract start date.
Procurement Officer
Tracey Fermahin
Attachments
HTA RFQ 25 07 Sports Consultant FINAL 012425.pdf
HTA RFQ 25 07 Addendum 1 to HTA Sports Consultant.pdf
HTA RFQ 25 07 Sports Consultant PreOffer Conference 012925.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

Q25001525 HTA Sports Consultant

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFQ 25-07 HTA Sports Consultant
1
JOB
711320, 541820, 711320, 711320, 711320, 711320, 711320, 541810, 711320 

Code Table
Commodity Code Description
711320 Managers of sports events without facilities
541820 Public relations consulting services
711320 Sports event organizers without facilities
711320 Sports event managers without facilities
711320 Sports event promoters without facilities
711320 Professional sports promoters without facilities
711320 Organizers of sports events without facilities
541810 Advertising agency consulting services
711320 Promoters of sports events without facilities
General
Quantity
1
Unit of Measure
JOB
Title
RFQ 25-07 HTA Sports Consultant
Description
The HTA is issuing this request for quotations (RFQ) to seek a qualified contractor to consult on sports marketing and sporting events for the State of Hawai‘i.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

Q25001525 HTA Sports Consultant

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.