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B25001485 HWY-MM-2024-09 Maintenance of Landscaped Areas

General Information
Solicitation Number
B25001485version:    01
Status
Awarded
Department
Transportation
Division
Highways
Islands (where the work/delivery is to be performed)
Maui, Molokai
Category
Services
Release Date
01/22/2025
Amendment Date & Time
02/10/2025 12:00 AM
Amendment Reason
HWY-MM-2024-09 Addendum No. 1 to include Pre-Bid Meeting Notes. Please acknowledge receipt of this ADDENDUM NO. 1 by recording the date of its receipt in the space provided on the PF-4 of the Proposal.
Offer Due Date & Time
02/25/2025 02:00 PM
Description
The project scope of work consists of furnishing all labor, materials, tools, and equipment necessary for the maintenance of landscaped areas to certain designated areas. Work includes weeding, mowing, edging, the removal of debris and litter, and other services necessary for the care and upkeep of highway plantings at various locations on the islands of Maui and Molokai as requested.
Contact Person
Hilton, Alan
Email
alan.c.hilton@hawaii.gov
Phone
808-587-1990
General Comments
[1] Response to all Questions and Requests for Information (RFIs) shall be issued ONLY by formal Addendum to this Solicitation and posted to HIePRO.
[2] Bidders shall submit and upload their complete proposal document(s) to HIePRO prior to the posted Offer Due Date and Time. Proposals received after said due date and time shall not be considered. Any additional support documents explicitly designated as Confidential and/or Proprietary shall be uploaded in separate file(s) to HIePRO -- do NOT include any confidential or proprietary content in the proposal file. FAILURE TO UPLOAD THE REQUIRED PROPOSAL DOCUMENT(S) TO HIePRO SHALL BE GROUNDS FOR REJECTION OF THE BID.
Procurement Officer
Edwin Sniffen
Attachments
Specifications-FINAL SPECIFICATIONS w NTB HWY MM 2024 09.pdf
FINAL ADDENDUM NO 1 HWY MM 2024 09.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Hilton, Alan.

B25001485 HWY-MM-2024-09 Maintenance of Landscaped Areas

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Area 1 (Central Maui) - Maintenance of Landscaped Areas
1
JOB
561730 

Code Table
Commodity Code Description
561730 Landscape care and maintenance services
General
Quantity
1
Unit of Measure
JOB
Title
Area 1 (Central Maui) - Maintenance of Landscaped Areas
Description
Refer to Specifications
Attachments

Print

2
Area 2 (Upcountry, Maui) - Maintenance of Landscaped Areas
1
JOB
561730 

Code Table
Commodity Code Description
561730 Landscape care and maintenance services
General
Quantity
1
Unit of Measure
JOB
Title
Area 2 (Upcountry, Maui) - Maintenance of Landscaped Areas
Description
Refer to Specifications
Attachments

Print

3
Area 3 (Lahaina, Maui) - Maintenance of Landscaped Areas
1
JOB
561730 

Code Table
Commodity Code Description
561730 Landscape care and maintenance services
General
Quantity
1
Unit of Measure
JOB
Title
Area 3 (Lahaina, Maui) - Maintenance of Landscaped Areas
Description
Refer to Specifications
Attachments

Print

4
Area 4 (Hana, Maui) - Maintenance of Landscaped Areas
1
JOB
561730 

Code Table
Commodity Code Description
561730 Landscape care and maintenance services
General
Quantity
1
Unit of Measure
JOB
Title
Area 4 (Hana, Maui) - Maintenance of Landscaped Areas
Description
Refer to Specifications
Attachments

Print

5
Area 5 (Molokai) - Maintenance of Landscaped Areas
1
JOB
561730 

Code Table
Commodity Code Description
561730 Landscape care and maintenance services
General
Quantity
1
Unit of Measure
JOB
Title
Area 5 (Molokai) - Maintenance of Landscaped Areas
Description
Refer to Specifications
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Hilton, Alan.

B25001485 HWY-MM-2024-09 Maintenance of Landscaped Areas

Instructions
  • CONFLICT: If there is a conflict between information posted for this solicitation in the HIePRO portal, and information contained in the attached Specifications and Notice to Bidders document, the attached document shall govern and control unless otherwise specified.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.