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B25001470 Publication of Public Notices

General Information
Solicitation Number
B25001470version:    01
Status
Awarded
Department
State Procurement Office
Division
Purchasing
Islands (where the work/delivery is to be performed)
Oahu, Maui, Molokai, Lanai, Hawaii, Kauai
Category
Goods and Services
Release Date
01/22/2025
Amendment Date & Time
02/12/2025 02:00 PM
Amendment Reason
Offer Form (OF3) for Lanai and Molokai have been updated. Please see in Attachments: Addendum 1 and Offer Form_Lanai OF3_updated and Offer Form_Molokai OF3_updated.
Offer Due Date & Time
02/21/2025 02:30 PM
Description
The State of Hawaii is soliciting bids to provide publication of Public Notices in the Legal, Retail and Classified sections in a newspaper(s) of general circulation in a daily or weekly newspaper on Oahu, Hawaii, Maui, Kauai, Molokai and Lanai.
Contact Person
Yeh, Alan
Email
alan.a.yeh@hawaii.gov
Phone
808-587-3355
General Comments
Procurement Officer
Donn Tsuruda-Kashiwabara
Attachments
IFB No. 25004 - Publication of Public Notices - Statewide.pdf
OfferForms OF1 and OF2.doc
Offer Form_Oahu OF3.xlsx
Offer Form_HawaiiEast OF3.xlsx
Offer Form_HawaiiWest OF3.xlsx
Offer Form_Maui OF3.xlsx
Offer Form_Kauai OF3.xlsx
AG 008_103D.pdf
General Provisions_2023.pdf
Addendum 1_IFB No. 25004_Publication of Public Notices.pdf
Offer Form_Lanai OF3_updated.xlsx
Offer Form_Molokai OF3_updated.xlsx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yeh, Alan.

B25001470 Publication of Public Notices

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Publication of Public Notices - Oahu
1
LOT
459210, 513110, 513110, 513110 

Code Table
Commodity Code Description
459210 Home delivery newspaper routes, direct selling
513110 Publishers, newspaper, combined with printing
513110 Newspaper branch offices
513110 Newspaper publishers and printing combined
General
Quantity
1
Unit of Measure
LOT
Title
Publication of Public Notices - Oahu
Description
Publication of Public Notices - Oahu for Retail, Classified and Legal
Attachments Download All

Print

2
Publication of Public Notices - Hawaii (East)
1
LOT
459210, 513110, 513110, 513110 

Code Table
Commodity Code Description
459210 Home delivery newspaper routes, direct selling
513110 Publishers, newspaper, combined with printing
513110 Newspaper branch offices
513110 Newspaper publishers and printing combined
General
Quantity
1
Unit of Measure
LOT
Title
Publication of Public Notices - Hawaii (East)
Description
Publication of Public Notices - Hawaii (East) for Retail, Classified and Legal
Attachments Download All

Print

3
Publication of Public Notices - Hawaii (West)
1
LOT
459210, 513110, 513110, 513110 

Code Table
Commodity Code Description
459210 Home delivery newspaper routes, direct selling
513110 Publishers, newspaper, combined with printing
513110 Newspaper branch offices
513110 Newspaper publishers and printing combined
General
Quantity
1
Unit of Measure
LOT
Title
Publication of Public Notices - Hawaii (West)
Description
Publication of Public Notices - Hawaii (West) for Retail, Classified and Legal
Attachments Download All

Print

4
Publication of Public Notices - Maui
1
LOT
459210, 513110, 513110, 513110 

Code Table
Commodity Code Description
459210 Home delivery newspaper routes, direct selling
513110 Publishers, newspaper, combined with printing
513110 Newspaper branch offices
513110 Newspaper publishers and printing combined
General
Quantity
1
Unit of Measure
LOT
Title
Publication of Public Notices - Maui
Description
Publication of Public Notices - Maui for Retail, Classified and Legal
Attachments Download All

Print

5
Publication of Public Notices - Kauai
1
LOT
459210, 513110, 513110, 513110 

Code Table
Commodity Code Description
459210 Home delivery newspaper routes, direct selling
513110 Publishers, newspaper, combined with printing
513110 Newspaper branch offices
513110 Newspaper publishers and printing combined
General
Quantity
1
Unit of Measure
LOT
Title
Publication of Public Notices - Kauai
Description
Publication of Public Notices - Kauai for Retail, Classified and Legal
Attachments Download All

Print

6
Publication of Public Notices - Molokai
1
LOT
459210, 513110, 513110, 513110 

Code Table
Commodity Code Description
459210 Home delivery newspaper routes, direct selling
513110 Publishers, newspaper, combined with printing
513110 Newspaper branch offices
513110 Newspaper publishers and printing combined
General
Quantity
1
Unit of Measure
LOT
Title
Publication of Public Notices - Molokai
Description
Publication of Public Notices - Molokai for Retail, Classified and Legal
Attachments Download All

Print

7
Publication of Public Notices - Lanai
1
LOT
459210, 513110, 513110, 513110 

Code Table
Commodity Code Description
459210 Home delivery newspaper routes, direct selling
513110 Publishers, newspaper, combined with printing
513110 Newspaper branch offices
513110 Newspaper publishers and printing combined
General
Quantity
1
Unit of Measure
LOT
Title
Publication of Public Notices - Lanai
Description
Publication of Public Notices - Lanai for Retail, Classified and Legal
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yeh, Alan.

B25001470 Publication of Public Notices

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.