Public Display Solicitation

 Return to Search Results

You must Log in with your eHawaii Account to respond to a solicitation.

P25001422 Hawaii Electronic Disease Surveillance System

General Information
Solicitation Number
P25001422version:    05
Status
Awarded
Department
Health
Division
Disease Outbreak Control Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
02/11/2025
Amendment Date & Time
04/18/2025 02:00 PM
Amendment Reason
Extension of BAFO due date, additions to question document.
Offer Due Date & Time
04/29/2025 12:00 PM
Description
The State of Hawaii Department of Health (“DOH”) is requesting proposals from qualified vendors to implement a new Electronic Disease Surveillance System (“EDSS”.) Currently, Hawaii has a legacy EDSS that does not meet the needs of the State.
Contact Person
Wright, Amber
Email
amber.wright@doh.hawaii.gov
Phone
808-466-3686
General Comments
Offerors are encouraged to read HIePRO instructions carefully. Each line item has its own set of instructions. Offerors are required to abide by each line item's instructions, as well as general HIePRO instructions. Questions are to be submitted via HIePRO, questions submitted via email or over the phone will not be answered. Thank you for your consideration.
Procurement Officer
Amber L. Wright
Attachments
Attachment B Proposal Submission Checklist.pdf
EDSS RFP Final.pdf
Attachment K Evaluation Criteria Template HI EDSS.xlsx
Attachment J2 Contract Form.pdf
Attachment J1 Contract Form.pdf
Attachment I IT Special Conditions.pdf
Attachment H General Conditions.pdf
Attachment G Reference Form.pdf
Attachment F High Level Inclusive Architecture for EDSS Modernization Page 1.pdf
Attachment E DOH Drafted EDSS RTM.xlsx
Attachment D Proposal Offer Form OF2.pdf
Attachment C Sample Table of Contents.pdf
Attachment A Proposal Identification Form OF1.pdf
EDSS RFP Addendum 01.pdf
EDSS RFP Addendum 02.pdf
EDSS RFP Addendum 03 BAFO Part 1.pdf
EDSS RFP Addendum 04 BAFO Part 2.pdf
BAFO Part 2 Questions.docx
Attachment L EDSS Demo Instructions.pdf
EDSS RFP Addendum 05 BAFO Part 2 Clarification.pdf
BAFO Part 2 Questions 2.0.docx


Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

P25001422 Hawaii Electronic Disease Surveillance System

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
EDSS Development and Implementation
1
JOB
541511, 541512, 541511, 541511, 541511, 541512, 541511, 541511 

Code Table
Commodity Code Description
541511 Computer programming services, custom
541512 Audio visual and IT (information technology) systems integration design services
541511 Computer software analysis and design services, custom
541511 Computer software programming services, custom
541511 Computer software support services, custom
541512 Computer systems integration analysis and design services
541511 Applications software programming services, custom computer
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
JOB
Title
EDSS Development and Implementation
Description
Offerors shall submit their proposed price for the initial two (2) year term which encompasses design, development, and implementation of the EDSS, as well as the hypercare period, inclusive of all applicable licenses, subscriptions, taxes and fees.

Offerors are required to submit all proposal documents on the EDSS Development and Implementation line item ONLY. Please do not submit duplicated proposal documents for each line item.
Attachments

Print

2
M&O, and Enhancements extension option 1
1
JOB
541511 

Code Table
Commodity Code Description
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
JOB
Title
M&O, and Enhancements extension option 1
Description
Offeror shall submit its proposed price for the TOTAL cost of maintenance and operational support for the first optional extension year, inclusive of all licenses, subscriptions, taxes, and fees.
Attachments

Print

3
M&O, and Enhancements extension option 2
1
JOB
541511 

Code Table
Commodity Code Description
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
JOB
Title
M&O, and Enhancements extension option 2
Description
Offeror shall submit its proposed price for the TOTAL cost of maintenance and operational support for the second optional extension year licenses, subscriptions, taxes, and fees.
Attachments

Print

4
M&O, and Enhancements extension option 3
1
JOB
541511 

Code Table
Commodity Code Description
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
JOB
Title
M&O, and Enhancements extension option 3
Description
Offeror shall submit its proposed price for the TOTAL cost of maintenance and operational support for the third optional extension year licenses, subscriptions, taxes, and fees.
Attachments

Print

5
M&O, and Enhancements extension option 4
1
JOB
541511 

Code Table
Commodity Code Description
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
JOB
Title
M&O, and Enhancements extension option 4
Description
Offeror shall submit its proposed price for the TOTAL cost of maintenance and operational support for the fourth optional extension year licenses, subscriptions, taxes, and fees.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

P25001422 Hawaii Electronic Disease Surveillance System

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • PROPOSAL DOCUMENTS: Offerors shall submit all proposal documents in HIePRO. Proposals that are emailed, faxed, hand delivered, or received by any other means will not be accepted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.