State of Hawaii eProcurement

Public Display Solicitation

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Q25001400 VMWare License Renewal

General Information

Solicitation Number: Q25001400version: 02
Status: Cancelled
Canceled Reason: Will need to re-solicit.
Department: Human Services
Division: MED-QUEST Division
Canceled Date: 02/20/2025 11:05 AM
Islands (where the work/delivery is to be performed): Statewide
Category: Goods and Services
Release Date: 01/13/2025
Amendment Date & Time: 01/16/2025 02:00 PM
Amendment Reason: Adding additional information.
Offer Due Date & Time: 01/23/2025 11:00 AM
Description: The Department of Human Services Med-QUEST Division is seeking a quote for an annual renewal of its VMware licenses.
Contact Person: Nouchi, Eric
Email: enouchi@dhs.hawaii.gov
Phone: 808-692-7956
General Comments: Submit to HIePRO a quote, INCLUSIVE OF ALL CHARGES AND TAXES, for the specified parts. Evaluation will be conducted exclusively on quotes entered into the HIePRO system.
Procurement Officer: Meredith Nichols
Attachments: VMWare License Renewal Clarification-Q25001400 VMWare License Renewal Clarifications.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nouchi, Eric.

Q25001400 VMWare License Renewal

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Instance 212252470; Part Number VS8-EPL-P-SSS-C

1

EACH

423430, 541511

Code Table

Commodity Code	Description
423430	Software, computer, packaged, merchant wholesalers
541511	Applications software programming services, custom computer

General

Quantity: 1
Unit of Measure: EACH
Title: Instance 212252470; Part Number VS8-EPL-P-SSS-C
Description: VMware vSphere 8 Enterprise Plus for 1 processor.

Attachments

2

Instance 212252475; Part Number VS8-EPL-P-SSS-C

1

EACH

423430, 541511

Code Table

Commodity Code	Description
423430	Software, computer, packaged, merchant wholesalers
541511	Applications software programming services, custom computer

General

Quantity: 1
Unit of Measure: EACH
Title: Instance 212252475; Part Number VS8-EPL-P-SSS-C
Description: VMware vSphere 8 Enterprise Plus for 1 processor.

Attachments

3

Instance 212252478; Part Number VS8-EPL-P-SSS-C

1

EACH

423430, 541511

Code Table

Commodity Code	Description
423430	Software, computer, packaged, merchant wholesalers
541511	Applications software programming services, custom computer

General

Quantity: 1
Unit of Measure: EACH
Title: Instance 212252478; Part Number VS8-EPL-P-SSS-C
Description: VMware vSphere 8 Enterprise Plus for 1 processor.

Attachments

4

Instance 212252482; Part Number VS8-EPL-P-SSS-C

1

EACH

423430, 541511

Code Table

Commodity Code	Description
423430	Software, computer, packaged, merchant wholesalers
541511	Applications software programming services, custom computer

General

Quantity: 1
Unit of Measure: EACH
Title: Instance 212252482; Part Number VS8-EPL-P-SSS-C
Description: VMware vSphere 8 Enterprise Plus for 1 processor.

Attachments

5

Instance 212252486; Part Number VS8-EPL-P-SSS-C

1

EACH

423430, 541511

Code Table

Commodity Code	Description
423430	Software, computer, packaged, merchant wholesalers
541511	Applications software programming services, custom computer

General

Quantity: 1
Unit of Measure: EACH
Title: Instance 212252486; Part Number VS8-EPL-P-SSS-C
Description: VMware vSphere 8 Enterprise Plus for 1 processor.

Attachments

6

Instance 212252490; Part Number VS8-EPL-P-SSS-C

1

EACH

423430, 541511

Code Table

Commodity Code	Description
423430	Software, computer, packaged, merchant wholesalers
541511	Applications software programming services, custom computer

General

Quantity: 1
Unit of Measure: EACH
Title: Instance 212252490; Part Number VS8-EPL-P-SSS-C
Description: VMware vSphere 8 Enterprise Plus for 1 processor.

Attachments

7

SKU 06KM83; Part Number VCS8-STD-P-SSS-C

2

EACH

423430, 541511

Code Table

Commodity Code	Description
423430	Software, computer, packaged, merchant wholesalers
541511	Applications software programming services, custom computer

General

Quantity: 2
Unit of Measure: EACH
Title: SKU 06KM83; Part Number VCS8-STD-P-SSS-C
Description: VMware vCenter Server 8 Standard for vSphere 8 (Per Instance)

Attachments

8

SKU 06VL91; Part Number VS8-EPL-P-SSS-C

18

EACH

423430, 541511

Code Table

Commodity Code	Description
423430	Software, computer, packaged, merchant wholesalers
541511	Applications software programming services, custom computer

General

Quantity: 18
Unit of Measure: EACH
Title: SKU 06VL91; Part Number VS8-EPL-P-SSS-C
Description: VMware vSphere 8 Enterprise Plus for 1 processor

Attachments

Q25001400 VMWare License Renewal

Instructions

ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.